HR Operations Assistant: Onboarding & Recruiting Support

PeopleAdmin, Inc.; California (MO); On-site; USD 42,000 - 56,000; Full time

Job summary

The Scripps Research Institute is seeking an administrative support professional to assist in recruitment, onboarding, training, and HR projects. Responsibilities include scheduling interviews, maintaining requisitions in the ATS, and handling background checks and offer letters.

This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Qualifications

• High school diploma or equivalent with related HR experience, or a Bachelor’s degree with related experience.
• Extremely detail oriented and resourceful.
• Articulate and professional with telephone and email etiquette/grammar.
• Ability to work well in a team and adapt to changing priorities.
• Maintain confidentiality and demonstrate discretion.
• Strong interpersonal, verbal and written communication skills.
• Ability to present to small groups and manage interruptions gracefully.
• Organized with strong multitasking and problem-solving skills.
• Comfort with learning new electronic systems and software.

Responsibilities

• Schedule interviews and manage calendars.
• Maintain requisitions in the applicant tracking system.
• Run background checks and coordinate reference checks.
• Prepare offer letters and welcome letters.
• Assist with new hire check-in and I-9 records.
• Provide first-level ATS troubleshooting and user support.
• Post and update job openings on websites and boards.
• Coordinate with hiring departments to collect missing documents.
• Greet and assist applicants, visitors, and employees.
• Answer department calls and provide front desk coverage as needed.
• Support HR Training and benefits documentation.
• Assist HR functions with various projects.

Skills

Attention to detail

Professional communication

Teamwork

Discretion

Organization

Multi-tasking

Confidentiality

Telephone etiquette

Education

High school diploma or equivalent

Bachelor’s degree (optional)

Tools

Applicant tracking system

Job description

The Scripps Research Institute is seeking an administrative support professional to assist in recruitment, onboarding, training, and HR projects. Responsibilities include scheduling interviews, maintaining requisitions in the ATS, and handling background checks and offer letters.

This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.