HR Operations & Administrative Coordinator

The City University of New York; New York (NY); On-site; USD 59,000 - 68,000; Full time

Benefits offered by this job

Health plans

Retirement benefits

Tuition waivers

Paid time off

Job summary

The City University of New York is seeking an Administrative Coordinator to serve as the front-line contact for the Office of Human Resources at City College of New York. The role ensures professional front desk operations and supports multiple HR functions, including recruitment, onboarding, and records management.

Responsibilities include coordinating calendars, preparing reports, and assisting the Director of Operations as well as the Talent Acquisition and Engagement team.

Qualifications

• Bachelor’s degree required.
• Experience providing administrative support in HR, higher education, or professional office environment.
• Excellent customer service, interpersonal, and written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office Suite; experience with HRIS or ERP systems (e.g., CUNYfirst or Workday) is preferred.

Responsibilities

• Serve as the primary point of contact for the Office of Human Resources by greeting visitors, answering, screening, and directing telephone calls, and responding to general inquiries from employees, applicants, retirees, and members of the College community.
• Coordinate day-to-day administrative operations of the Human Resources Office, including office workflow, supply and inventory needs, purchasing activities, service requests, records, and general administrative support.
• Receive, review, and route HR documents, employment applications, and correspondence to the appropriate Human Resources staff.
• Provide administrative support to the Director of Operations, including coordinating calendars, scheduling meetings, preparing correspondence, reports, presentations, and other administrative materials.
• Provide administrative support to the Talent Acquisition and Engagement team by assisting with recruitment activities, interview scheduling, onboarding, employee engagement initiatives, and other hiring-related functions.
• Assist with departmental projects, operational initiatives, and administrative activities across multiple Human Resources functions.
• Order office supplies, monitor inventory, process purchasing and vendor requests, and assist with budget tracking, invoice processing, and other administrative and fiscal activities.
• Maintain confidential departmental records, files, and documentation in accordance with College and University policies.
• Prepare reports, maintain spreadsheets, track assignments, and assist with data collection and analysis using Microsoft Office and University systems.
• Collaborate with Human Resources staff to support departmental operations and perform related duties as assigned.

Skills

Customer service

Interpersonal skills

Verbal communication

Written communication

Organization

Microsoft Office

HRIS/ERP systems

Education

Bachelor's degree

Tools

CUNYfirst

Workday

Job description

The City University of New York is seeking an Administrative Coordinator to serve as the front-line contact for the Office of Human Resources at City College of New York. The role ensures professional front desk operations and supports multiple HR functions, including recruitment, onboarding, and records management.

Responsibilities include coordinating calendars, preparing reports, and assisting the Director of Operations as well as the Talent Acquisition and Engagement team.