Administrative Coordinator (aHEO) - Human Resources

The City University of New York; New York (NY); On-site; USD 59,000 - 68,000; Full time

Benefits offered by this job

Health plans

Retirement benefits

Tuition waivers

Paid time off

Job summary

The City University of New York is seeking an Administrative Coordinator to serve as the front-line contact for the Office of Human Resources at City College of New York. The role ensures professional front desk operations and supports multiple HR functions, including recruitment, onboarding, and records management.

Responsibilities include coordinating calendars, preparing reports, and assisting the Director of Operations as well as the Talent Acquisition and Engagement team.

Qualifications

• Bachelor’s degree required.
• Experience providing administrative support in HR, higher education, or professional office environment.
• Excellent customer service, interpersonal, and written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office Suite; experience with HRIS or ERP systems (e.g., CUNYfirst or Workday) is preferred.

Responsibilities

• Serve as the primary point of contact for the Office of Human Resources by greeting visitors, answering, screening, and directing telephone calls, and responding to general inquiries from employees, applicants, retirees, and members of the College community.
• Coordinate day-to-day administrative operations of the Human Resources Office, including office workflow, supply and inventory needs, purchasing activities, service requests, records, and general administrative support.
• Receive, review, and route HR documents, employment applications, and correspondence to the appropriate Human Resources staff.
• Provide administrative support to the Director of Operations, including coordinating calendars, scheduling meetings, preparing correspondence, reports, presentations, and other administrative materials.
• Provide administrative support to the Talent Acquisition and Engagement team by assisting with recruitment activities, interview scheduling, onboarding, employee engagement initiatives, and other hiring-related functions.
• Assist with departmental projects, operational initiatives, and administrative activities across multiple Human Resources functions.
• Order office supplies, monitor inventory, process purchasing and vendor requests, and assist with budget tracking, invoice processing, and other administrative and fiscal activities.
• Maintain confidential departmental records, files, and documentation in accordance with College and University policies.
• Prepare reports, maintain spreadsheets, track assignments, and assist with data collection and analysis using Microsoft Office and University systems.
• Collaborate with Human Resources staff to support departmental operations and perform related duties as assigned.

Skills

Customer service

Interpersonal skills

Verbal communication

Written communication

Organization

Microsoft Office

HRIS/ERP systems

Education

Bachelor's degree

Tools

CUNYfirst

Workday

Job description

POSITION DETAILS

Reporting to the Director of Operations, the Administrative Coordinator serves as the primary point of contact for the Office of Human Resources. The position is responsible for ensuring professional front desk operations while managing administrative office functions, coordinating office operations, supporting budget and purchasing activities, and providing administrative support to the Director of Operations and the Human Resources Office. The position coordinates departmental activities, supports special projects and operational initiatives, and helps ensure the efficient delivery of HR services to the College community.

• Serve as the primary point of contact for the Office of Human Resources by greeting visitors, answering, screening, and directing telephone calls, and responding to general inquiries from employees, applicants, retirees, and members of the College community.


• Coordinate day-to-day administrative operations of the Human Resources Office, including office workflow, supply and inventory needs, purchasing activities, service requests, records, and general administrative support.


• Receive, review, and route HR documents, employment applications, and correspondence to the appropriate Human Resources staff.


• Provide administrative support to the Director of Operations, including coordinating calendars, scheduling meetings, preparing correspondence, reports, presentations, and other administrative materials.


• Provide administrative support to the Talent Acquisition and Engagement team by assisting with recruitment activities, interview scheduling, onboarding, employee engagement initiatives, and other hiring-related functions.


• Assist with departmental projects, operational initiatives, and administrative activities across multiple Human Resources functions.


• Order office supplies, monitor inventory, process purchasing and vendor requests, and assist with budget tracking, invoice processing, and other administrative and fiscal activities.


• Maintain confidential departmental records, files, and documentation in accordance with College and University policies.


• Prepare reports, maintain spreadsheets, track assignments, and assist with data collection and analysis using Microsoft Office and University systems.


• Collaborate with Human Resources staff to support departmental operations and perform related duties as assigned.

Qualifications

Bachelor’s degree required.

Preferred Qualifications

• Experience providing administrative support in a Human Resources, higher education, or other professional office environment.


• Excellent customer service, interpersonal, and written and verbal communication skills.


• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint); experience with HRIS or ERP systems (e.g., CUNYfirst or Workday) is preferred.


• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Cuny Title Overview

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.


• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.


• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.


• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.


• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.


• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.


• May supervise office staff and student workers.


• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

Compensation And Benefits

Salary Range: $58,705 - $68,470. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CLOSING DATE

October 9, 2026

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32816

Location: City College of New York

Job Type: Full-Time