Executive Administrative Coordinator

The City University of New York; New York (NY); On-site; USD 50,000 - 54,000; Full time

Benefits offered by this job

Health plans

Tuition waivers

Paid time off

Retirement plans

Job summary

The Administrative Coordinator at The City University of New York's Graduate Center provides high-level support to the Office of Finance and Administration. The role requires strong organizational, communication, and confidentiality skills, and involves calendar management, meeting coordination, and data handling in a fast-paced university setting.

Reporting to the Senior Vice President for Finance and Administration, the candidate will work Monday–Friday in the office, ensuring efficient

Qualifications

• Bachelor's degree required.
• One year of administrative, office management, executive support, or related experience.
• Excellent oral, written, interpersonal, organizational, and analytical skills.
• Strong attention to detail and maintain confidentiality with sensitive information.
• Experience with data entry, database maintenance, and report preparation.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat, Zoom, and other business applications.

Responsibilities

• Provides professional front desk support and serves as primary contact for visitors and inquiries.
• Manages calendar scheduling for the Senior Vice President and events.
• Coordinates logistics for meetings and special events with internal and external partners.
• Prepares meeting materials, briefing documents, presentations, and reports.
• Maintains confidential records and ensures compliance with retention requirements.
• Supports invoice reconciliation, reimbursements, and related documentation.

Skills

Communication

Organizational skills

Administrative skills

Multitasking

Discretion/ Confidentiality

Customer service

Education

Bachelor's degree

Tools

Microsoft Office Suite

Adobe Acrobat

Zoom

Teams

Job description

The Administrative Coordinator at The City University of New York's Graduate Center provides high-level support to the Office of Finance and Administration. The role requires strong organizational, communication, and confidentiality skills, and involves calendar management, meeting coordination, and data handling in a fast-paced university setting.

Reporting to the Senior Vice President for Finance and Administration, the candidate will work Monday–Friday in the office, ensuring efficient