HR & Operations Admin — Front Desk & Compliance Pro

CIRCLE C CHILD DEVELOPMENT CENTER; Austin (TX); On-site; USD 50,000 - 58,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

Health insurance with premium portion

401K with employer match

Parental leave

Professional development

Supportive team

Meaningful mission

Job summary

Circle C Child Development Center in Austin is seeking an Administrative Assistant, HR and Business Operations to join a busy, cross-functional team. You'll work closely with HR, operations, facilities, and school leadership, serving as the first friendly face families meet and handling front desk duties.

The role emphasizes confidentiality, organization, and discretion while supporting recruitment, onboarding, records management, and special projects.

Qualifications

• Bachelor’s Degree highly preferred.
• At least 1 year of professional administrative experience.
• HR or business administration experience is a huge plus.
• Proficient in Microsoft Office with working knowledge of Excel.
• Comfort with technology and AI tools, and willingness to learn new systems.
• Strong written and verbal communication skills.
• Discretion in handling confidential information and professional boundaries.
• Organized and detail-oriented with ability to juggle multiple projects.

Responsibilities

• Front Desk & Family Experience: Manage daily front desk operations and be the first point of contact for families, visitors, and staff.
• Operate a multi-line phone system, answer calls, take messages, and route information.
• Respond to routine questions and know when to escalate.
• Maintain a clean, organized front desk and common areas.
• Monitor building access and follow safety protocols.
• HR/Operations: provide day-to-day admin support to HR and leadership.
• Maintain personnel records, document retention, and filing systems.
• Assist with state licensing compliance.
• Support recruitment activities and onboarding processes.
• Coordinate onboarding and offboarding tasks.
• Maintain staff training records and assist with departmental reporting.
• Contribute to special projects and cross-functional support.
• Coordinate substitute teachers and assist with facilities tasks.

Skills

Microsoft Office

Excel

Communication skills

Organization

Problem solving

Discretion/confidentiality

Team player

Adaptability

Customer service

Education

Bachelor’s Degree highly preferred

Tools

Microsoft Office

AI tools

Job description

Circle C Child Development Center in Austin is seeking an Administrative Assistant, HR and Business Operations to join a busy, cross-functional team. You'll work closely with HR, operations, facilities, and school leadership, serving as the first friendly face families meet and handling front desk duties.

The role emphasizes confidentiality, organization, and discretion while supporting recruitment, onboarding, records management, and special projects.