HR Onboarding Specialist

AppleOne Employment Services; Haughton (LA); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

401(k)

Medical insurance

Dental insurance

Vision insurance

Paid time off

Sick time

Life insurance

Job summary

AppleOne Employment Services in Haughton, LA seeks an HR Onboarding Specialist to support new-hire onboarding, employee documentation, HR systems, and communications across 7 locations in the U.S. This temp-to-hire role emphasizes organization, clear communication, and a smooth onboarding experience for new employees.

Responsibilities include processing I-9 and E-Verify, benefits enrollment, payroll deductions, and maintaining confidential records in ATS/HRIS.

Qualifications

• 1–2 years of HR or onboarding experience.
• Experience with I-9, E-Verify, tax documents, benefits enrollment, and payroll deductions.
• Proficiency with Google Workspace (Gmail, etc.).
• Strong email and telephone communication skills.

Responsibilities

• Coordinate new-hire onboarding, hiring documentation, and required employment paperwork.
• Process I-9 and E-Verify documentation accurately and within required timelines.
• Assist with tax forms, benefits enrollment, payroll deductions, and related HR documentation.
• Communicate with new hires by phone and email, providing clear instructions and follow-up.
• Track outstanding paperwork and ensure onboarding requirements are completed on time.
• Enter, update, and maintain confidential employee information in ATS and HRIS systems.

Skills

Onboarding coordination

I-9 / E-Verify

HRIS / ATS

Communication skills

Attention to detail

Google Workspace

Tools

ATS

HRIS

Google Workspace

Job description

Job Summary

A local multi-location organization is seeking an HR Onboarding Specialist in Haughton, LA to support new-hire onboarding, employee documentation, HR systems, and communication across 7 locations in the U.S. This temp-to-hire opportunity is ideal for an organized HR professional who enjoys creating a smooth, welcoming, and compliant onboarding experience for new employees.

Key Responsibilities

• Coordinate new-hire onboarding, hiring documentation, and required employment paperwork.
• Process I-9 and E-Verify documentation accurately and within required timelines.
• Assist with tax forms, benefits enrollment, payroll deductions, and related HR documentation.
• Communicate with new hires by phone and email, providing clear instructions and consistent follow-up.
• Track outstanding paperwork and ensure onboarding requirements are completed on time.
• Enter, update, and maintain confidential employee information in ATS and HRIS systems.

Compensation and Benefits

• Pay: $17 to $19 per hour, based on experience.
• Schedule: Monday through Friday, 8:00 AM to 4:00 PM.
• Lunch: 30 minutes.
• Hours: Work 37.5 hours per week and get paid for 40 hours.
• Job type: Temp-to-hire.
• Benefits include 401(k), medical insurance, dental insurance, vision insurance, paid time off, sick time, and life insurance.

Required Qualifications and Skills

• Manage new-hire onboarding from initial documentation through completion.
• Process I-9, E-Verify, tax, benefits, and payroll deduction paperwork.
• Maintain accurate employee records in ATS and HRIS systems.
• Provide timely communication and follow-up with new hires.
• 1 to 2 years of HR or onboarding experience.
• Experience using ATS and HRIS systems.
• Knowledge of I-9, E-Verify, tax documents, benefits enrollment, and payroll deductions.
• Proficiency with Google Workspace, including Gmail.
• Strong email and telephone communication skills.
• Excellent attention to detail, organization, and follow-up.
• Ability to manage multiple new hires, deadlines, and documentation requirements at the same time.
• Ability to handle confidential employee information professionally.

Preferred Qualifications

• Prior experience supporting onboarding for a multi-location organization.
• Experience working in a fast-paced HR, staffing, administrative, or business services environment.
• Strong comfort level using digital onboarding tools and maintaining electronic employee records.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.