HR Coordinator

AppleOne Employment Services; Canonsburg (Washington County); On-site; USD 42,000 - 60,000; Full time

Job summary

AppleOne Employment Services in Canonsburg area is seeking an HR Coordinator to gain hands-on exposure across onboarding, payroll support, benefits administration, recruiting coordination, compliance, employee records, and broader People Operations projects. This role suits an organized, detail-focused HR professional looking to build practical experience in a collaborative environment.

The position offers exposure to multiple HR areas, supportive team interaction, and the opportunity to

Qualifications

• 1 to 2 years of Human Resources, HR coordination, administrative, recruiting support, payroll support, or related experience.
• Strong attention to detail with the ability to maintain accurate, confidential employee information.
• Proficiency with spreadsheets, trackers, shared folders, HR systems, and general office technology.

Responsibilities

• Coordinate onboarding activities, including new hire paperwork, first day orientation support, HR system updates, and follow-up on required onboarding items.
• Maintain HR spreadsheets, trackers, employee records, HRIS data, OneDrive folders, confidential personnel files, and other HR documentation.
• Assist with payroll administration, benefits updates, audits, compliance training distribution, I-9 audit support, reporting, invoicing, and newsletter creation.
• Support recruiting activities, including reference checks, interview scheduling, candidate documentation, recruiting trackers, and occasional phone screens.
• Assist with employee changes and offboarding tasks, including preparing termination letters and ensuring personnel files are accurate and complete.
• Provide administrative and operational support to the People Operations team while helping improve HR processes, project workflows, and documentation practices.

Skills

HR coordination

Payroll support

Onboarding

Recruiting support

Attention to detail

Communication

Tools

HRIS platforms

Spreadsheets

HR documentation systems

Job description

Job Summary

We are seeking an HR Coordinator for an opportunity in Canonsburg area. This in-office HR Coordinator role is ideal for an human resources professional who wants hands-on exposure across onboarding, payroll support, benefits administration, recruiting coordination, compliance, employee records, and broader People Operations projects. This opportunity is a strong fit for someone who enjoys organized, detail-focused work and wants to build practical HR experience in a collaborative environment. The role offers exposure to multiple areas of Human Resources, supportive team interaction, and the opportunity to contribute to meaningful employee lifecycle processes. Success in this position will come from being resourceful, proactive, comfortable using training materials and prior documentation, and able to manage recurring responsibilities with limited day-to-day direction.

Key Responsibilities

• Coordinate onboarding activities, including new hire paperwork, first day orientation support, HR system updates, and follow-up on required onboarding items.
• Maintain HR spreadsheets, trackers, employee records, HRIS data, OneDrive folders, confidential personnel files, and other HR documentation.
• Assist with payroll administration, benefits updates, audits, compliance training distribution, I-9 audit support, reporting, invoicing, and newsletter creation.
• Support recruiting activities, including reference checks, interview scheduling, candidate documentation, recruiting trackers, and occasional phone screens.
• Assist with employee changes and offboarding tasks, including preparing termination letters and ensuring personnel files are accurate and complete.
• Provide administrative and operational support to the People Operations team while helping improve HR processes, project workflows, and documentation practices.

Required Qualifications and Skills

• Coordinate onboarding, employee records, HR documentation, and HRIS updates.
• Support payroll administration, benefits updates, audits, compliance tracking, and reporting.
• Assist with recruiting coordination, interview scheduling, reference checks, and candidate documentation.
• Support employee changes, offboarding, personnel file maintenance, and People Operations projects.
• 1 to 2 years of Human Resources, HR coordination, administrative, recruiting support, payroll support, or related experience.
• Strong attention to detail with the ability to maintain accurate, confidential employee information.
• Proficiency with spreadsheets, trackers, shared folders, HR systems, and general office technology.
• Ability to manage recurring tasks, follow established processes, and use available resources to resolve questions.
• Strong organizational, communication, and follow-up skills.
• Comfortable working independently while supporting a collaborative People Operations team.
• Professional judgment and discretion when handling confidential HR and employee information.

Preferred Qualifications

• Prior exposure to onboarding, payroll administration, benefits administration, recruiting coordination, compliance tracking, or employee records maintenance.
• Experience working with HRIS platforms, shared document systems, spreadsheets, and HR reporting tools.
• Familiarity with I-9 documentation, compliance training coordination, employee lifecycle processes, and personnel file organization.
• Interest in growing a career in Human Resources, People Operations, or HR administration.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.