HR Onboarding & Records Specialist

HealthFirst Bluegrass; Lexington (KY); On-site; USD 38,000 - 55,000; Full time

Job summary

HealthFirst Bluegrass in Lexington, KY is seeking a positive, organized HR Administrative Specialist to support onboarding, employee records, and HR operations. You will welcome new team members, assist with pre-employment activities, and help keep HR workflows running smoothly.

This role emphasizes customer service, attention to detail, and collaboration across departments. Proficiency with ADP and Microsoft Office is valued, and you will partner with managers to ensure a welcoming, compliant,

Qualifications

• Two or more years of HR, payroll, or related administrative experience.
• Experience with HRIS or data systems (ADP preferred).
• Strong customer service and communication skills.
• Attention to detail and organization.
• Proficiency with Microsoft Office.
• A collaborative, positive, team-focused approach.

Responsibilities

• Coordinate pre-employment activities, including background checks, onboarding requirements, and employment documentation.
• Prepare and process offer letters and onboarding paperwork through ADP.
• Schedule and support new hire orientation sessions, ensuring new employees feel welcomed, informed, and connected from their first day.
• Prepare onboarding materials and provide logistical and technical support during orientation programs.
• Partner with hiring managers and departments to ensure a smooth and positive onboarding experience.
• Maintain accurate, complete, and confidential employee records in accordance with organizational policies and regulatory requirements.
• Process personnel actions, including promotions, transfers, status changes, and employment verifications.
• Support HRIS data entry and maintenance to ensure employee information remains accurate and up to date.
• Maintain credentialing, immunization, training, and compliance records, including updates within Relias and other HR systems.
• Assist with audits, reporting, and data quality initiatives to support organizational compliance and continuous improvement.
• Collaborate with the HR team to coordinate employee appreciation events, recognition programs, and activities that foster engagement and a positive workplace culture.
• Assist with creating and distributing communications and recognition materials that celebrate employee contributions and milestones.
• Help create a welcoming and supportive environment where employees feel valued, respected, and connected to our mission.
• Administer the provider peer review process by preparing review packets, tracking completion, maintaining records, and compiling reports for leadership and committees.
• Monitor HR communications and respond to employee and applicant inquiries with professionalism, responsiveness, and excellent customer service.
• Provide administrative support to the HR team through document preparation, record management, data entry, scheduling, and special projects.
• Work collaboratively across departments to support organizational goals, enhance processes, and contribute to team success.
• Participate in HR projects, process improvements, and other initiatives that strengthen employee programs and services.
• Coordinate employee uniform eligibility notifications and distribution processes.
• Create and issue employee identification badges for new hires and replacement requests.

Skills

HR experience

Payroll

Customer service

Attention to detail

Microsoft Office

Tools

ADP

Microsoft Office

Job description

HealthFirst Bluegrass in Lexington, KY is seeking a positive, organized HR Administrative Specialist to support onboarding, employee records, and HR operations. You will welcome new team members, assist with pre-employment activities, and help keep HR workflows running smoothly.

This role emphasizes customer service, attention to detail, and collaboration across departments. Proficiency with ADP and Microsoft Office is valued, and you will partner with managers to ensure a welcoming, compliant,