HR Onboarding & Records Assistant

Colorado State University; Fort Collins (CO); On-site; USD 44,000 - 58,000; Full time

Job summary

Colorado State University in Fort Collins is seeking a Human Resources Assistant to handle onboarding, hiring, and data management for hourly and student employees. You will answer routine HR inquiries, maintain records in the HCM system, and support recruitment processes while ensuring confidentiality.

This role reports to the Senior HR Manager for the College of Liberal Arts and will work fully in-office initially, with potential for future hybrid options.

Qualifications

• Experience: Two (2) years of HR or administrative experience, which may include hiring, payroll, onboarding, or updating employee data.
• OR
• Education and Experience: A combination of related education and/or HR or administrative experience, which may include hiring, payroll, onboarding, or updating employee data, equal to two (2) years.
• If using Education : Please note, unofficial or official transcripts must be attached with this application
• Preferred Qualifications: The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

Responsibilities

• Support employees, supervisors, and applicants by responding timely to routine HR questions and escalating complex issues.
• Oversee processes for all student hourly, graduate student, and non-student hourly new hire appointments, including collaborating with and advising hiring managers, creating job postings, submitting information into HCM system, initiating background checks, processing new hire data such as I-9s, onboarding new hires, advising leaders on supervision tasks, monitoring time entry in the HCM, and offboarding students.
• Coordinate and support recruitment activities, including posting positions, managing applicant workflow, coordinating interviews, maintaining search documentation, and ensuring compliance with university hiring procedures.
• Track all onboarding processes for assigned unit employees, assist with tracking contract or continuing faculty promotion eligibility, assist faculty promotion dossier compilations, back‑up key manager, monitoring and maintain employee personnel files and electronic records in accordance with university and regulatory requirements.
• Process personnel transactions and appointment updates in HCM system.
• Track, enter, and audit employee leave records; communicate with employees and supervisors regarding leave balances and procedures; elevate complex leave issues.
• Special projects and or other duties as needed.

Job description

Colorado State University in Fort Collins is seeking a Human Resources Assistant to handle onboarding, hiring, and data management for hourly and student employees. You will answer routine HR inquiries, maintain records in the HCM system, and support recruitment processes while ensuring confidentiality.

This role reports to the Senior HR Manager for the College of Liberal Arts and will work fully in-office initially, with potential for future hybrid options.