Human Resources Assistant

Colorado State University; Fort Collins (CO); On-site; USD 44,000 - 58,000; Full time

Job summary

Colorado State University in Fort Collins is seeking a Human Resources Assistant to handle onboarding, hiring, and data management for hourly and student employees. You will answer routine HR inquiries, maintain records in the HCM system, and support recruitment processes while ensuring confidentiality.

This role reports to the Senior HR Manager for the College of Liberal Arts and will work fully in-office initially, with potential for future hybrid options.

Qualifications

• Experience: Two (2) years of HR or administrative experience, which may include hiring, payroll, onboarding, or updating employee data.
• OR
• Education and Experience: A combination of related education and/or HR or administrative experience, which may include hiring, payroll, onboarding, or updating employee data, equal to two (2) years.
• If using Education : Please note, unofficial or official transcripts must be attached with this application
• Preferred Qualifications: The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

Responsibilities

• Support employees, supervisors, and applicants by responding timely to routine HR questions and escalating complex issues.
• Oversee processes for all student hourly, graduate student, and non-student hourly new hire appointments, including collaborating with and advising hiring managers, creating job postings, submitting information into HCM system, initiating background checks, processing new hire data such as I-9s, onboarding new hires, advising leaders on supervision tasks, monitoring time entry in the HCM, and offboarding students.
• Coordinate and support recruitment activities, including posting positions, managing applicant workflow, coordinating interviews, maintaining search documentation, and ensuring compliance with university hiring procedures.
• Track all onboarding processes for assigned unit employees, assist with tracking contract or continuing faculty promotion eligibility, assist faculty promotion dossier compilations, back‑up key manager, monitoring and maintain employee personnel files and electronic records in accordance with university and regulatory requirements.
• Process personnel transactions and appointment updates in HCM system.
• Track, enter, and audit employee leave records; communicate with employees and supervisors regarding leave balances and procedures; elevate complex leave issues.
• Special projects and or other duties as needed.

Job description

Job Description

Position Summary

The Human Resources Assistant is responsible for a variety of HR related duties such as hiring and onboarding all student and non-student hourly employees; providing administrative search support for job requisitions and postings; entering and tracking leave in the HCM system; processing, tracking, and maintaining personnel information and records; responding accurately to general HR inquiries while ensuring strict confidentiality; and providing back‑up HR support to our existing HR team. This position liaises with other HR services, the Graduate School, and student employment to ensure compliance with university, state, and federal regulations and policies. This position formally reports to the College of Liberal Arts Senior HR Manager. Successful candidates will be highly organized, detail‑oriented team‑players with a strong internal customer‑service focus. This position will start fully in‑office and may have the option to be hybrid in the future.

This role may primarilyservethe College of Liberal Arts and will have the opportunity to supportadditionalcampus human resources teams.

The College of Liberal Arts is a community of arts, humanities, and social science scholars who create and extend knowledge and artistry that develops reflective citizens and confident leaders. At Colorado State University, the Division of Human Resources supports employees and leaders across the university throughout the employee experience. Our work helps CSU attract, develop, engage, andretainthe people who advance the university’s mission of teaching, research, service, and extension. We are continuing to strengthen how HR works across CSU by building a more connected HR experience, creating greater clarity and consistency, growing our HR community, and evolving how we work to meet the university’s future needs. Learn more about the Division of Human Resources, our work, and the values that guide how we serve CSU at: https://hr.colostate.edu/about-hr/our-values/.

This posting will close at 11:59 p.m. on Monday, October 5th.

Job Duties

• Support employees, supervisors, and applicants by responding timely to routine HR questions and escalating complex issues.
• Oversee processes for all student hourly, graduate student, and non-student hourly new hire appointments, including collaborating with and advising hiring managers, creating job postings, submitting information into HCM system, initiating background checks, processing new hire data such as I-9s, onboarding new hires, advising leaders on supervision tasks, monitoring time entry in the HCM, and offboarding students.
• Coordinate and support recruitment activities, including posting positions, managing applicant workflow, coordinating interviews, maintaining search documentation, and ensuring compliance with university hiring procedures.
• Track all onboarding processes for assigned unit employees, assist with tracking contract or continuing faculty promotion eligibility, assist faculty promotion dossier compilations, back‑up key manager, monitoring and maintain employee personnel files and electronic records in accordance with university and regulatory requirements.
• Process personnel transactions and appointment updates in HCM system.
• Track, enter, and audit employee leave records; communicate with employees and supervisors regarding leave balances and procedures; elevate complex leave issues.
• Special projects and or other duties as needed.

Conditions of Employment

• Pre‑employment Criminal Background Check (required for new hires)

Minimum Qualifications:

To be considered for this position, candidates must demonstrate in the application materials:

Experience: Two (2) yearsof HR or administrative experience, which may include hiring, payroll, onboarding, or updating employee data.

OR

Education and Experience: A combination of related education and/or HR or administrative experience, which may include hiring, payroll, onboarding, or updating employee data, equal to two (2) years.

If using Education : *Please note, unofficial or official transcripts must be attached with this application

Preferred Qualifications:

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, Sharepoint, and a Human Resources Information System (HRIS)
• Detail‑oriented and highly‑organized
• Experience maintaining confidential information.
• Ability to work effectively in a fast‑paced, deadline‑driven environment
• Displays a customer service‑oriented approach including the ability to establish and maintain positive working relationships throughout the organization.
• Professional experience in higher education.
• Higher education degree
• Related state service experience.

Salary Range

$44,376 - $57,696 + Full Benefits

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world‑class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work‑life balance,CSUis where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here.

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator.

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations,CSUconducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4CCR801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. The ten‑day deadline and these appeal procedures also apply to all charges of discrimination.