HR Onboarding & Operations Coordinator

Ultimate Staffing; Irvine (CA); On-site; USD 32,000 - 33,000; Full time

Job summary

Ultimate Staffing in Irvine is seeking an administrative support professional to assist with onboarding, payroll support, and HR administration. This role involves handling Paycom-related tasks and supporting various HR functions in a fast-paced environment.

The ideal candidate will manage meetings, generate reports, prepare letters or VOEs, and respond to a high volume of calls and emails. Strong communication and organization are essential for success.

Qualifications

• 1–2 years of experience in an administrative support role preferred.
• Strong communication skills and ability to work with minimal supervision.
• Maintain confidentiality due to sensitive HR information.
• Accurate data entry and grammar/punctuation proficiency.

Responsibilities

• Handle onboarding paperwork using Paycom, including e-verify and background checks.
• Assist with payroll time-card information and reporting.
• Schedule meetings, generate reports, and prepare letters or VOEs.
• Respond to high volumes of calls and emails with professionalism.
• Support benefits administration and open enrollment processes.
• Develop HR processes and answer employee inquiries with courtesy.

Skills

Verbal communication

Written communication

Confidentiality

Organization skills

Time management

Customer service

Data entry accuracy

Attention to detail

Education

1-2 years administrative support experience

Job description

Ultimate Staffing in Irvine is seeking an administrative support professional to assist with onboarding, payroll support, and HR administration. This role involves handling Paycom-related tasks and supporting various HR functions in a fast-paced environment.

The ideal candidate will manage meetings, generate reports, prepare letters or VOEs, and respond to a high volume of calls and emails. Strong communication and organization are essential for success.