Temporary HR Coordinator - Onsite Support & Benefits

University of California - Irvine; Irvine (CA); On-site; USD 64,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Paid time off

Retirement plans

Job summary

UC Irvine in Irvine, California, is seeking a detail-oriented Administrative HR Coordinator to manage daily AP/HR office operations, coordinate onboarding, UCPath processing, timekeeping, and payroll support, while ensuring accuracy and compliance.

You will support faculty and staff recruitment, maintain personnel files, and provide high‑level administrative service to the AP/HR team, balancing multiple priorities in a fast-paced environment, with typical hours Monday–Friday, 8:00 a.m.–5:00

Qualifications

• Strong organizational, administrative, problem-solving, and attention-to-detail skills.
• Excellent written and verbal communication and customer service skills.
• Ability to handle confidential information with discretion and exercise independent judgment.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office and ability to learn HR, payroll, and administrative systems.
• Ability to read, write, and follow written and oral instructions in English.

Responsibilities

• Manage daily AP/HR office operations, including shared inboxes, purchasing, reimbursements, personnel files, directories, and intranet updates.
• Coordinate HR transactions and onboarding, including UCPath processing, employee end-date tracking, payroll/HR support, and new hire documentation.
• Serve as Departmental Time Administrator (DTA), ensuring accurate and timely TRS timekeeping, approvals, schedules, and payroll submissions.
• Support faculty and staff recruitment, including job postings, phone screenings, interview scheduling, candidate communications, and campus visit logistics.
• Provide administrative support to the AP/HR team, resolving operational issues and adapting to changing priorities.

Skills

Organizational skills

Communication

Discretion

Time management

MS Office

HR systems

Tools

UCPath

TRS

iCIMS

JDX

Job description

UC Irvine in Irvine, California, is seeking a detail-oriented Administrative HR Coordinator to manage daily AP/HR office operations, coordinate onboarding, UCPath processing, timekeeping, and payroll support, while ensuring accuracy and compliance.

You will support faculty and staff recruitment, maintain personnel files, and provide high‑level administrative service to the AP/HR team, balancing multiple priorities in a fast-paced environment, with typical hours Monday–Friday, 8:00 a.m.–5:00