HR Onboarding Coordinator (Contract) - High-Volume Rollout

AppleOne Employment Services; Petaluma (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

AppleOne Employment Services in Petaluma, CA is seeking a detail-oriented HR Assistant for a short-term contract to support a high-volume onboarding project, moving roughly 300 employees through onboarding by the required deadline.

The role focuses on onboarding tasks, Form I-9 documentation, background check follow-up, HRIS access (Paycom), and careful file management, with collaboration across HR and internal partners to ensure a smooth, professional experience.

Qualifications

• 3 to 5 years of HR onboarding or administrative experience.
• Experience with Form I-9 and employment eligibility.
• Experience supporting onboarding in a fast-paced HR environment.
• Strong organizational skills and attention to detail.

Responsibilities

• Assist onboarding of ~300 new employees and track required documents.
• Review I-9 documentation for accuracy and completeness.
• Monitor background checks and follow up on outstanding items.
• Track onboarding progress and communicate missing information professionally.
• Support Paycom access and onboarding system navigation.
• Perform HR admin tasks including data entry and file maintenance.

Skills

Onboarding coordination

I-9 review

Paycom access

High-volume projects

Confidential data handling

Documentation accuracy

Tools

Paycom

Job description

AppleOne Employment Services in Petaluma, CA is seeking a detail-oriented HR Assistant for a short-term contract to support a high-volume onboarding project, moving roughly 300 employees through onboarding by the required deadline.

The role focuses on onboarding tasks, Form I-9 documentation, background check follow-up, HRIS access (Paycom), and careful file management, with collaboration across HR and internal partners to ensure a smooth, professional experience.