HR Project Assistant

Construction Resources Management; City of Pewaukee (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

Construction Resources Management in Wisconsin is seeking an HR Project Assistant to manage end-to-end onboarding for field employees, ensuring system setup, asset provisioning, and compliance from offer to onboarding.

You will be the primary contact for new hires and hiring managers, coordinating data, access, and required documentation while maintaining accurate records. This is a growth opportunity within HR operations for a field-focused organization.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 2+ years experience in HR operations or onboarding.
• Proficiency with HRIS platforms and compliance requirements.
• Excellent organizational and project management skills.
• Detail-oriented with strong follow-through.

Responsibilities

• Manage end-to-end onboarding for field employees from offer to completion.
• Configure system access and setup across required platforms.
• Coordinate payroll setup and benefits enrollment for new hires.
• Coordinate time and attendance system access and asset provisioning timelines.
• Coordinate safety compliance systems and project management tools.
• Provide regular communication with hires and hiring managers; share onboarding status.
• Verify certifications, licenses, and safety documentation; maintain compliance tracking.

Skills

HR operations experience

Project management

Organizational skills

Attention to detail

Communication

Problem solving

Education

Bachelor's degree in HR or related field

Tools

HRIS platforms

Job description

Job Description:

Position Overview

The HR Project Assistant is responsible for managing the end-to-end onboarding process for field employees, ensuring seamless system setup, asset provisioning, and compliance requirements from offer acceptance through completed onboarding. This role serves as the primary point of contact for new hires and hiring managers throughout the onboarding journey.

Key Responsibilities

Systems and Data Management

• Process and validate all employee data entry across multiple HRIS platforms


• Configure system access and setup across all required platforms


• Manage payroll system setup and benefits enrollment


• Coordinate time and attendance system access


• Setup project management and safety compliance systems

Asset Coordination

• Coordinate procurement and delivery of all required equipment including mobile devices, laptops, and tools


• Process safety equipment and uniform requests


• Manage vehicle assignments when applicable


• Coordinate access cards and key distribution


• Track and monitor all asset provisioning timelines

Compliance Processing

• Initiate and track drug screening processes


• Process motor vehicle reports and background checksVerify required certifications and licenses


• Ensure completion of all safety documentation


• Maintain compliance tracking systems

Communication and Coordination

• Process incoming Onboarding Request Forms


• Maintain regular communication with new hires and hiring managers


• Send welcome communications and first day instructions


• Coordinate orientation schedules


• Provide status updates to all stakeholders

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field


• 2+ years experience in HR operations or onboarding


• Proficiency with HRIS platforms


• Strong understanding of compliance requirements


• Excellent organizational and project management skills


• Detail-oriented with strong follow-through capabilities

Preferred Qualifications

• Experience with field operations onboarding


• Knowledge of DOT compliance requirements


• Asset management experience


• SHRM or HRCI certification


• Process improvement experience