HR Onboarding & Compliance Lead

HazTek Inc.; Medford Township (NJ); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

401(k) Company match

Life & AD&D

Short- & Long-Term Disability

Medical, Dental, Vision

PTO

8 Paid Holidays

EAP & Health Advocacy

Professional Development & Education

Job summary

HazTek Safety Management is hiring an Onboarding & HR Operations Specialist to join our MEDFORD, NJ office. If you are organized, detail-oriented, and passionate about creating a positive employee experience, we’d love to hear from you.

This role owns end-to-end pre-hire and onboarding, coordinating with Recruiting, HR, and project teams, and ensuring accurate HRIS records, screenings, and clearances, while driving compliant, high-quality onboarding.

Qualifications

• High School Diploma or equivalent.
• 3 to 5 years of experience with high-volume HR operations, recruiting coordination, onboarding, staffing or related experience, in a fast-paced environment.
• Experience coordinating onboarding, pre-employment screening, background checks, employment verifications, drug testing, physical examinations, or similar processes.
• Experience working with HRIS, ATS, background screening platforms, or other enterprise systems.
• Experience handling confidential and sensitive information with discretion and maintaining accurate records.

Responsibilities

• Own end-to-end pre-hire and onboarding process from verbal offer acceptance through completion of all pre-employment requirements and readiness for HRIS entry.
• Serve as the primary point of contact for candidates and key internal stakeholders throughout the offer and pre-hire process.
• Prepare, issue, and track written offer letters, protective agreements, relocation agreements, and other employment-related documents.
• Monitor offer acceptance and follow up on signatures, forms, documentation, and other requirements.
• Administer the new hire onboarding process within the HRIS, including assigning required tasks and documentation, assisting candidates with system access, monitoring completion.
• Verify the accuracy and completeness of required pre-hire documentation and onboarding activities.
• Maintain candidate information in the ATS and onboarding tracker.
• Maintain and update the onboarding tracker with milestones and outstanding items.

Skills

Microsoft Office

Organizational skills

Attention to detail

Communication

Candidate experience

Time management

Problem solving

Discretion & confidentiality

Education

High School Diploma or equivalent

Bilingual Spanish

Tools

HRIS

ATS

Background screening platforms

UKG HRIS

iCIMS ATS

Salesforce CRM

Job description

HazTek Safety Management is hiring an Onboarding & HR Operations Specialist to join our MEDFORD, NJ office. If you are organized, detail-oriented, and passionate about creating a positive employee experience, we’d love to hear from you.

This role owns end-to-end pre-hire and onboarding, coordinating with Recruiting, HR, and project teams, and ensuring accurate HRIS records, screenings, and clearances, while driving compliant, high-quality onboarding.