HR Onboarding & Compliance Coordinator

Colonial Group; Virginia (MN); On-site; USD 42,000 - 60,000; Full time

Job summary

Colonial Group is seeking an HR Coordinator to support onboarding, screen new hires, manage I-9/E-Verify, and handle benefits questions. This role acts as liaison between employees, HR and operations, ensuring compliant and confidential processes.

The position is onsite, Monday–Friday, may travel to job fairs, and reports to the station General Manager while collaborating with the East Coast Regional HR Manager to ensure smooth operations.

Qualifications

• 1–2 years of HR experience in a busy, employee-focused setting.
• Knowledge of HR compliance processes (I-9, E-Verify, FMLA/LOA).
• Strong interpersonal and communication skills.
• High level of integrity and confidentiality.
• Proficiency in Microsoft Office; experience with HRIS or badging systems is a plus.
• Ability to multitask and manage shifting priorities in a fast-paced environment.
• Strong organizational and time management skills.

Responsibilities

• Assist hiring managers with interviews, screening, and onboarding of new employees, coordinating orientation sessions with Training.
• Assist new hires with airport badging applications to ensure compliance with airport authority requirements.
• Handle I-9 verifications and manage E-Verify submissions for all new staff.
• Support open enrollment by guiding employees through benefits questions and selections.
• Collaborate with station leadership to prepare performance documentation and disciplinary action forms.
• Maintain accurate, confidential employee records and personnel files.
• Respond to HR inquiries promptly and provide consistent support to employees and managers.
• Manage leave-of-absence requests in accordance with policies and laws.
• Escalate employee relations issues to the Regional HR Manager and offer support during investigations and resolutions.
• Assist and support Payroll processing as needed.

Skills

Interpersonal & communication skills

Confidentiality & integrity

Multitasking & time management

HR compliance knowledge (I-9, E-Verify

Tools

Microsoft Office (Excel/Word/Outlook)

HRIS or badging systems

Job description

Colonial Group is seeking an HR Coordinator to support onboarding, screen new hires, manage I-9/E-Verify, and handle benefits questions. This role acts as liaison between employees, HR and operations, ensuring compliant and confidential processes.

The position is onsite, Monday–Friday, may travel to job fairs, and reports to the station General Manager while collaborating with the East Coast Regional HR Manager to ensure smooth operations.