HR Onboarding & Compliance Coordinator

Hamaspik Choice; Village of Spring Valley (NY); On-site; USD 34,000 - 41,000; Full time

Job summary

Hamaspik Choice is seeking an HR Coordinator to provide administrative and operational support within the Human Resources department in Spring Valley, NY. You will focus on employee lifecycle processes, system access management, license tracking, and audit compliance in an entry-level role.

You will onboard employees, respond to inquiries, and conduct monthly audits while coordinating onboarding for contractors and temporary staff. Strong detail orientation and confidentiality are essential.

Qualifications

• 1+ year of administrative, HR, or office coordination experience.
• Proficiency in Microsoft 365 (Excel, Outlook, Teams).
• Healthcare or managed care background preferred but not required.
• Associate’s or Bachelor’s degree preferred.

Responsibilities

• Onboard employees.
• Respond to employee inquiries in a timely and appropriate manner.
• Conduct monthly text message audits for internal employees and share findings with the Compliance team. Escalate potential PHI disclosures or HIPAA violations for further review and investigation.
• Coordinate onboarding for contracted, per diem, and temporary staff, including technology setup and verification of required compliance training completion (HIPAA, Code of Conduct, and Cybersecurity). Coordinate temporary staffing requests and changes with RJ Staffing.
• Manage HCS user access by adding and removing users based on new hires, role changes, and terminations.
• Conduct monthly HCS audits to ensure system accuracy and data integrity.
• Enroll applicable staff in Medicare licensing courses through WebCE.
• Assist with scheduling PSI examinations for applicable staff.
• Manage DFS user access by adding and removing users to support Medicare license tracking.
• Maintain and update the contracted employee tracker and UAS tracker to ensure information remains accurate and current.
• Conduct monthly audits of contracted employee records to verify data accuracy and completeness.
• Conduct email audits and communicate findings as appropriate.
• Perform other administrative duties as assigned.

Skills

Attention to detail

Audits & compliance

Communication skills

Data entry

Discretion with confidential info

Education

2 Year Degree

Associate or Bachelor’s degree preferred

Tools

Microsoft 365

Excel

Outlook

Teams

Job description

Hamaspik Choice is seeking an HR Coordinator to provide administrative and operational support within the Human Resources department in Spring Valley, NY. You will focus on employee lifecycle processes, system access management, license tracking, and audit compliance in an entry-level role.

You will onboard employees, respond to inquiries, and conduct monthly audits while coordinating onboarding for contractors and temporary staff. Strong detail orientation and confidentiality are essential.