HR Compliance Coordinator

Hamaspik Care; New York (NY); Presencial; USD 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Dental insurance

Vision insurance

Flexible spending account

Life insurance

Paid time off

Paid holidays

Training Provided

Descripción de la vacante

Hamaspik HomeCare in New York is seeking an HR Compliance Coordinator to maintain caregiver records, run compliance reports, track deadlines, and coordinate with vendors to meet NY state and HRA requirements.

The role involves cross-system data checks (HHAX, Smartsheet, HCR, Empeon), reporting, and driving process improvements while handling confidential information with discretion.

Formación

• Minimum 1 year of HR or compliance experience, preferably within a home care agency.
• Experience generating and preparing reports; HHAX experience preferred.
• Proficiency with Excel; Smartsheet experience a plus.
• Strong attention to detail and organization skills to manage many records and deadlines.
• Problem-solving skills to identify and resolve compliance issues.
• Clear written and verbal communication skills to work with caregivers, team members, and vendors.
• Ability to handle confidential information with discretion.

Responsabilidades

• Review PCA/HHA onboarding applications for compliance accuracy.
• Prepare HRA compliance reports on a set schedule and share results with the compliance team and leadership.
• Prepare weekly, monthly, quarterly and annual HR reports for the compliance department, including: Exclusions report, AHA audit report, Caregivers under 18 audit, Quarterly supervisory review, Annual training verification.
• Prepare flu reports for the compliance department during flu season (October through March), including: Prepare the flu shot compliance report; Cross-reference with NYBM flu report notes to confirm outreach is being done as expected; Verify that RN supervisors confirmed mask use in the POC when flu shots are declined.
• Review report results to identify gaps and follow up with caregivers and staff to resolve them.
• Maintain and update caregiver compliance records, including medical clearances, in-service training, flu compliance, and other required certifications.
• Check that compliance data matches across HHAX, Smartsheet, HCR, and Empeon, PPV and correct errors when found.
• Track compliance deadlines and send reminders so requirements are completed on time.
• Coordinate with external vendors, including NY Best Medical to confirm services are completed and records are received.
• Escalate overdue items, vendor issues, and compliance risks to the Director of Field HR.
• Prepare records and reports for DOH, HRA, and agency audits and surveys.
• Follow New York State home care regulations, HRA guidelines, and company policies in all compliance work.
• Suggest improvements to compliance workflows and reports to increase accuracy and save time.
• Assist with translation and other HR related tasks as needed.
• Handle compliance related calls, emails and correspondence.

Conocimientos

HR Compliance

Excel

Smartsheet

Herramientas

HHAX

HCR

Empeon

Descripción del empleo

Job Description

The HR Compliance Coordinator supports caregiver compliance operations by keeping caregiver records complete, accurate, and current. The Coordinator is responsible for running HRA compliance reports and other reports for the compliance department, tracking deadlines, and following up on missing or expiring items. The Coordinator works across systems such as HHAX, Smartsheet, HCR, and Empeon, NYBM portal and works with the compliance team and external vendors to make sure all New York State, HRA, and company requirements are met on time.

Key Responsibilities

• Review PCA/HHA onboarding applications for compliance accuracy.
• Prepare HRA compliance reports on a set schedule and share results with the compliance team and leadership.
• Prepare weekly, monthly, quarterly and annual HR reports for the compliance department, including:
  • Exclusions report
  • AHA audit report
  • Caregivers under 18 audit
  • Quarterly supervisory review
  • Annual training verification
• Prepare flu reports for the compliance department during flu season (October through March), including:
  • Prepare the flu shot compliance report
  • Cross-reference with NYBM flu report notes to confirm outreach is being done as expected
  • Verify that RN supervisors confirmed mask use in the POC when flu shots are declined
• Review report results to identify gaps and follow up with caregivers and staff to resolve them.
• Maintain and update caregiver compliance records, including medical clearances, in-service training, flu compliance, and other required certifications.
• Check that compliance data matches across HHAX, Smartsheet, HCR, and Empeon, PPV and correct errors when found.
• Track compliance deadlines and send reminders so requirements are completed on time.
• Coordinate with external vendors, including NY Best Medical to confirm services are completed and records are received.
• Escalate overdue items, vendor issues, and compliance risks to the Director of Field HR.
• Prepare records and reports for DOH, HRA, and agency audits and surveys.
• Follow New York State home care regulations, HRA guidelines, and company policies in all compliance work.
• Suggest improvements to compliance workflows and reports to increase accuracy and save time.
• Assist with translation and other HR related tasks as needed.
• Handle compliance related calls, emails and correspondence.

Qualifications

• Minimum 1 year of HR or compliance experience, preferably within a home care agency.
• Experience generating and preparing reports; HHAX experience preferred.
• Proficiency with Excel; Smartsheet experience a plus.
• Strong attention to detail and organization skills to manage many records and deadlines.
• Problem-solving skills to identify and resolve compliance issues.
• Clear written and verbal communication skills to work with caregivers, team members, and vendors.
• Ability to handle confidential information with discretion.

Why Join Us?

We offer a supportive, collaborative work environment where employees are valued and have the opportunity to make a meaningful impact supporting caregivers and patients.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Flexible spending account
• Life insurance
• Paid time off
• Paid holidays
• Training Provided

About us

Hamaspik HomeCare provides a variety of homecare services in the comfort of the patients' homes. From the shores of Long Island to the Catskills Region, Hamaspik HomeCare has garnered an impressive reputation as the homecare agency of choice. Licensed by the NYS Department of Health and accredited by the Joint Commission, Hamaspik HomeCare has become known for its legendary support and extraordinary caring. As a member of NYSHA, we are an integral part of its aim to provide health and human service assistance to all New Yorkers.