HR Compliance Coordinator

Hamaspik Care; New York (NY); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Flexible spending account

Life insurance

Paid time off

Paid holidays

Paid training

Job summary

Hamaspik Care is seeking an HR Compliance Coordinator to support caregiver compliance operations. You will manage caregiver records, run compliance reports, track deadlines, and liaise with vendors to ensure NY state regulations, HRA guidelines, and company policies are followed.

Responsibilities include preparing regular compliance and flu reports, reviewing data across HHAX, Smartsheet, HCR, and Empeon, and escalating risks to leadership. Flu season reporting and translations may be required.

Qualifications

• Must be fluent in English and Spanish or English and Russian.
• Minimum 1 year of HR or compliance experience.
• Experience generating and preparing reports; HHAX experience preferred.
• Proficiency with Excel; Smartsheet experience a plus.
• Strong attention to detail and organization to manage many records and deadlines.
• Clear written and verbal communication with caregivers, team members, vendors.
• Ability to handle confidential information with discretion.

Responsibilities

• Review onboarding applications for compliance accuracy.
• Prepare HRA compliance reports on a set schedule and share results with leadership.
• Prepare weekly, monthly, quarterly and annual HR reports for the compliance department.
• Prepare flu reports for the compliance department during flu season.
• Review report results to identify gaps and follow up with caregivers and staff.
• Maintain and update caregiver compliance records across systems.
• Check data consistency across HHAX, Smartsheet, HCR, Empeon, PPV and correct errors.
• Track compliance deadlines and send reminders.
• Coordinate with external vendors to confirm services and records.
• Escalate overdue items and risks to the Director of Field HR.
• Prepare records for DOH, HRA, and audits.
• Follow NY state regulations and company policies.

Skills

English and Spanish

English and Russian

HR/compliance experience

Excel proficiency

Smartsheet experience

Report generation

Attention to detail

Communication skills

Tools

HHAX

Smartsheet

HCR

Empeon

NYBM portal

Job description

The HR Compliance Coordinator supports caregiver compliance operations by keeping caregiver records complete, accurate, and current. The Coordinator is responsible for running HRA compliance reports and other reports for the compliance department, tracking deadlines, and following up on missing or expiring items. The Coordinator works across systems such as HHAX, Smartsheet, HCR, and Empeon, NYBM portal and works with the compliance team and external vendors to make sure all New York State, HRA, and company requirements are met on time.

Key Responsibilities

• Review PCA/HHA onboarding applications for compliance accuracy.
• Prepare HRA compliance reports on a set schedule and share results with the compliance team and leadership.
• Prepare weekly, monthly, quarterly and annual HR reports for the compliance department, including:
  • Exclusions report
  • AHA audit report
  • Caregivers under 18 audit
  • Quarterly supervisory reviewAnnual training verification
• Prepare flu reports for the compliance department during flu season (October through March), including:
  • Prepare the flu shot compliance report
  • Cross-reference with NYBM flu report notes to confirm outreach is being done as expected
  • Verify that RN supervisors confirmed mask use in the POC when flu shots are declined
• Review report results to identify gaps and follow up with caregivers and staff to resolve them.
• Maintain and update caregiver compliance records, including medical clearances, in-service training, flu compliance, and other required certifications.
• Check that compliance data matches across HHAX, Smartsheet, HCR, and Empeon, PPV and correct errors when found.
• Track compliance deadlines and send reminders so requirements are completed on time.
• Coordinate with external vendors, including NY Best Medical to confirm services are completed and records are received.
• Escalate overdue items, vendor issues, and compliance risks to the Director of Field HR.
• Prepare records and reports for DOH, HRA, and agency audits and surveys.
• Follow New York State home care regulations, HRA guidelines, and company policies in all compliance work.
• Suggest improvements to compliance workflows and reports to increase accuracy and save time.
• Assist with translation and other HR related tasks as needed.
• Handle compliance related calls, emails and correspondence.

Qualifications

• Must be fully fluent in English AND Spanish or English AND Russian
• Minimum 1 year of HR or compliance experience, preferably within a home care agency.
• Experience generating and preparing reports; HHAX experience preferred.
• Proficiency with Excel; Smartsheet experience a plus.
• Strong attention to detail and organization skills to manage many records and deadlines.
• Problem-solving skills to identify and resolve compliance issues.
• Clear written and verbal communication skills to work with caregivers, team members, and vendors.
• Ability to handle confidential information with discretion.

Why Join Us?

We offer a supportive, collaborative work environment where employees are valued and have the opportunity to make a meaningful impact supporting caregivers and patients.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Flexible spending account
• Life insurance
• Paid time off
• Paid holidays
• Paid training

About us

Hamaspik HomeCare provides a variety of homecare services in the comfort of the patients’ homes. From the shores of Long Island to the Catskills Region, Hamaspik HomeCare has garnered an impressive reputation as the homecare agency of choice. Licensed by the NYS Department of Health and accredited by the Joint Commission, Hamaspik HomeCare has become known for its legendary support and extraordinary caring. As a member of NYSHA, we are an integral part of its aim to provide health and human service assistance to all New Yorkers.