HR Onboarding & Admin Specialist

Wine Road Vintners; Temecula (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

Ponte Family Estate Winery in Temecula, CA, is seeking an HR Administrative Assistant to support onboarding, recordkeeping, scheduling, and general HR operations. The role is full-time with a 9:00am–5:30pm schedule, Monday–Friday, and pays $25.00 per hour.

Responsibilities include coordinating interviews, maintaining confidential HR files, preparing forms, and assisting with employee onboarding. Experience with ADP is a plus, bilingual Spanish helpful.

Qualifications

• 1-2 administrative experience required.
• Must demonstrate the ability to maintain confidentiality at all times.
• Excellent organizational and time-management skills.
• Proficient in MS Office and Adobe Pro.
• Bilingual in Spanish is a plus.
• Experience in ADP Workforce Now is a plus.

Responsibilities

• Welcome and assist associates, applicants, and visitors.
• Assist with new hire onboarding and orientation preparation.
• Maintain associate files and confidential records.
• Prepare employment-related forms, letters, and documents.
• Assist with interview scheduling and recruiting activities.
• Support timekeeping administration and associate record updates.
• Order and distribute name badges, office supplies, handbooks, and onboarding materials.
• Schedule meetings, training sessions, and orientations.
• Scan, file, organize, and maintain HR records.
• Run business-related errands and visits to local vendors.
• Deliver and pick up documents between company locations.
• Assist with special projects and department initiatives.
• Maintain office supplies and help keep the HR office organized.
• Provide administrative support to the HR team and leadership.
• Perform other duties as assigned.
• Support hire processing, terminations, benefits enrollments, and status changes.

Skills

Administrative experience

Confidentiality

Organizational skills

MS Office

Adobe Pro

Bilingual Spanish

ADP Workforce Now

Education

High School Diploma

Job description

Ponte Family Estate Winery in Temecula, CA, is seeking an HR Administrative Assistant to support onboarding, recordkeeping, scheduling, and general HR operations. The role is full-time with a 9:00am–5:30pm schedule, Monday–Friday, and pays $25.00 per hour.

Responsibilities include coordinating interviews, maintaining confidential HR files, preparing forms, and assisting with employee onboarding. Experience with ADP is a plus, bilingual Spanish helpful.