HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

Wine Road Vintners; Temecula (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

Ponte Family Estate Winery in Temecula, CA, is seeking an HR Administrative Assistant to support onboarding, recordkeeping, scheduling, and general HR operations. The role is full-time with a 9:00am–5:30pm schedule, Monday–Friday, and pays $25.00 per hour.

Responsibilities include coordinating interviews, maintaining confidential HR files, preparing forms, and assisting with employee onboarding. Experience with ADP is a plus, bilingual Spanish helpful.

Qualifications

• 1-2 administrative experience required.
• Must demonstrate the ability to maintain confidentiality at all times.
• Excellent organizational and time-management skills.
• Proficient in MS Office and Adobe Pro.
• Bilingual in Spanish is a plus.
• Experience in ADP Workforce Now is a plus.

Responsibilities

• Welcome and assist associates, applicants, and visitors.
• Assist with new hire onboarding and orientation preparation.
• Maintain associate files and confidential records.
• Prepare employment-related forms, letters, and documents.
• Assist with interview scheduling and recruiting activities.
• Support timekeeping administration and associate record updates.
• Order and distribute name badges, office supplies, handbooks, and onboarding materials.
• Schedule meetings, training sessions, and orientations.
• Scan, file, organize, and maintain HR records.
• Run business-related errands and visits to local vendors.
• Deliver and pick up documents between company locations.
• Assist with special projects and department initiatives.
• Maintain office supplies and help keep the HR office organized.
• Provide administrative support to the HR team and leadership.
• Perform other duties as assigned.
• Support hire processing, terminations, benefits enrollments, and status changes.

Skills

Administrative experience

Confidentiality

Organizational skills

MS Office

Adobe Pro

Bilingual Spanish

ADP Workforce Now

Education

High School Diploma

Job description

HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

Temecula, CA, US

2 days ago Requisition ID: 2494

About our Company

Ponte Family Estate Winery opened in 2003 and is a California based company operating in the heart of the Temecula Wine Country. We have been farming our vineyards since 1984 and are a real working winery, growing and producing over 20 estate grown varietals within certified sustainable facilities.

We are located right next to our Four Diamond, 90 room, boutique hotel Ponte Vineyard Inn. We are surrounded by 300 acres of mature vineyards and views of rolling hills. We are a short drive from most of Southern California and enjoy hosting folks who want a break from city life. Our guests visit us seeking a relaxing day or overnight stay in the country.

We have become the benchmark for great service among Temecula wineries. Our associates are dedicated to delighting guests by providing excellent hospitality and serving great wine and food in a beautiful environment.

Job Summary:

The HR Administrative assistant provides day-to-day support to the Human Resources Department through onboarding, recordkeeping, scheduling, errands, associate support, and general office administration.

Compensation: $25.00 hourly

Schedule:

• Full-Time
• Monday-Friday, 9:00am-5:30pm

Essential Duties and Responsibilities:

• Welcome and assist associates, applicants, and visitors.
• Assist with new hire onboarding and orientation preparation.
• Maintain associate files and confidential records.
• Prepare employment-related forms, letters, and documents.
• Assist with interview scheduling and recruiting activities.
• Support timekeeping administration and associate record updates.
• Order and distribute name badges, office supplies, handbooks, and onboarding materials.
• Schedule meetings, training sessions, and orientations.
• Scan, file, organize, and maintain HR records.
• Run business-related errands, including trips to the post office, office supply stores, banks, and other local vendors.
• Deliver and pick up documents between company locations.
• Assist with special projects, associate events, and department initiatives.
• Maintain office supplies and help keep the HR office organized.
• Provide administrative support to the HR team and company leadership.
• Perform other duties as assigned.
• Support the HR team with hire processing, terminations, benefit enrollments, and employment status changes.

Knowledge & Abilities:

• High School diploma or equivalent required
• 1-2 Administrative experience required.
• Must demonstrate the ability to maintain confidentiality at all times
• Excellent organizational and time-management skills
• Reliable and supportive team member
• Excellent communications and interpersonal skills
• Proficient in MS office and Adobe Pro.
• Computer skills and knowledge of relevant software.
• Bilingual in Spanish is a plus.
• Experience in ADP Workforce Now is a plus.