HR Onboarding & Records Coordinator

Ponte Winery; Temecula (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

Ponte Family Estate Winery in Temecula, CA, seeks an HR Administrative Assistant to provide day-to-day HR support, onboarding, and records management. You will assist with scheduling, document preparation, and general office duties in a full-time role.

The position offers a 9:00am–5:30pm schedule, Monday–Friday, with a $25.00 hourly rate. Candidates should have 1–2 years of administrative experience and strong organizational skills, including time management and confidentiality.

Qualifications

• High school diploma or equivalent required.
• 1-2 administrative experience required.
• Must maintain confidentiality at all times.
• Excellent organizational and time-management skills.
• Reliable and supportive team member.
• Excellent communications and interpersonal skills.
• Proficient in MS Office and Adobe Pro.
• Computer skills and knowledge of relevant software.
• Bilingual in Spanish is a plus.
• Experience in ADP Workforce Now is a plus.

Responsibilities

• Welcome and assist associates, applicants, and visitors.
• Assist with onboarding and orientation preparation for new hires.
• Maintain associate files and confidential records.
• Prepare employment-related forms, letters, and documents.
• Assist with interview scheduling and recruiting activities.
• Support timekeeping administration and associate record updates.
• Order and distribute name badges, office supplies, handbooks, and onboarding materials.
• Schedule meetings, training sessions, and orientations.
• Scan, file, organize, and maintain HR records.
• Run business-related errands to post offices, office stores, banks, and vendors.
• Deliver and pick up documents between company locations.
• Assist with special projects and department initiatives.
• Maintain HR office organization and supplies.
• Provide administrative support to HR team and leadership.
• Perform other duties as assigned.
• Support hire processing, terminations, benefit enrollments, and employment status changes.

Skills

Confidentiality

Organization

Time management

Communication

Interpersonal skills

Team player

MS Office

Adobe Pro

Education

High School diploma or equivalent

Tools

Adobe Pro

MS Office

ADP Workforce Now

Job description

Ponte Family Estate Winery in Temecula, CA, seeks an HR Administrative Assistant to provide day-to-day HR support, onboarding, and records management. You will assist with scheduling, document preparation, and general office duties in a full-time role.

The position offers a 9:00am–5:30pm schedule, Monday–Friday, with a $25.00 hourly rate. Candidates should have 1–2 years of administrative experience and strong organizational skills, including time management and confidentiality.