HR Onboarding & Admin Coordinator

Phase2 Technology; Austin (TX); On-site; USD 81,664,000 - 95,220,000; Full time

Benefits offered by this job

Reliable transportation

Temporary assignment

Job summary

The University of Texas at Austin is seeking a Temporary TIE HR Administrative Associate (UTemps) to support the employee lifecycle from recruitment through onboarding, employee support, and offboarding. Based at West Pickle Research Campus, with possible coverage at MER or Montopolis, this role serves as an administrative and customer-service resource for managers, candidates, and university staff.

The role requires coordinating HR activities, scheduling interviews, preparing onboarding

Qualifications

• High school graduation or equivalent. One or more years of progressively responsible administrative, human resources, talent acquisition, recruiting coordination, employee services, or related experience.
• Experience coordinating multiple projects, schedules, and competing priorities.
• Experience delivering customer service; proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams).
• Excellent written, verbal, organizational, and interpersonal communication skills.
• Ability to handle confidential information with discretion.
• Ability to work independently and manage multiple deadlines.

Responsibilities

• Submit requests for and track HR activities including hiring, separations, interviews, and recruitments; assist with candidate communications, interview schedules, itineraries, and materials; maintain hiring documentation and compliance records; support onboarding through offer-letter preparation and access coordination.
• Manage onboarding for students, affiliates, contractors, temporary workers, and guests; coordinate separations; respond to inquiries via HR intake channels; assist with reports and org chart updates; help improve HR processes and support events.
• Primary location at West Pickle Research Campus with potential backup at MER building or Montopolis; travel to other locations as needed.

Skills

Administrative support

Customer service

Microsoft Office

Outlook

Word

Excel

Teams

Written communication

Verbal communication

Interpersonal skills

Attention to detail

Professionalism

Independent work

Time management

Education

High school diploma

Bachelor's degree (preferred)

Tools

Workday

Visio

Smartsheet

Job description

The University of Texas at Austin is seeking a Temporary TIE HR Administrative Associate (UTemps) to support the employee lifecycle from recruitment through onboarding, employee support, and offboarding. Based at West Pickle Research Campus, with possible coverage at MER or Montopolis, this role serves as an administrative and customer-service resource for managers, candidates, and university staff.

The role requires coordinating HR activities, scheduling interviews, preparing onboarding