Temporary TIE HR Administrative Associate (UTemps)

University of Texas; United States; On-site; USD 50,000 - 68,000; Full time

Job summary

University of Texas is seeking an Administrative HR Assistant at the Pickle Research Campus to support the employee lifecycle from recruitment through onboarding, onboarding coordination, and HR communications. Primary location is West Pickle Research Campus with travel to other campus locations as needed.

The role requires strong Microsoft Office skills, customer service experience, and attention to confidential information.

Qualifications

• High school graduation or equivalent.
• One or more years of progressively responsible administrative, human resources, talent acquisition, recruiting coordination, employee services, or closely related experience.
• Experience coordinating multiple projects, schedules, and competing priorities simultaneously.
• Experience delivering customer service and support.
• Proficiency using Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Excellent written, verbal, organizational, and interpersonal communication skills.
• Demonstrated attention to detail and ability to manage sensitive and confidential information appropriately.
• Ability to exercise sound judgment, maintain professionalism, and work independently while managing multiple deadlines.

Responsibilities

• Submitting requests for and tracking HR activities including hiring, separations, interviews, and recruitments
• Assisting with candidate communications, interview schedules, itineraries, and materials
• Maintaining hiring documentation and compliance records
• Supporting new-hire onboarding through offer-letter preparation, employee communications, and coordination of access and equipment
• Managing onboarding for students, affiliates, contractors, temporary workers, and guests
• Coordinating separations
• Responding to employee, manager, and candidate inquiries through shared HR intake channels with guidance from TIE-HR team members
• May prepare reports and update the organizational chart
• Helping improve HR processes, support events, and provide administrative backup as needed

Skills

Microsoft Office

Customer service

HR coordination

Workday/HRIS

Attention to detail

Education

High school diploma

Bachelor’s degree in Human Resources or related field

Tools

Microsoft Teams

HRIS systems

Job description

Job Details

General Notes This temporary assignment may be filled at any time. Only competitive applicants selected for further consideration will be contacted and provided with information regarding the next steps in the application process. Please do not call or email regarding this posting. The anticipated end date for this assignment is October 31, 2026. Reliable transportation to travel to other locations as needed.

Location: PICKLE RESEARCH CAMPUS

Primary location will be West Pickle Research Campus with the possibility of needing some backup support at Pickle Research Campus (MER building) or our Southwest Austin location on Montopolis. Reliable transportation to travel to other locations as needed.

Purpose This role supports the employee lifecycle from recruitment through onboarding, employee support, and offboarding. It serves as an administrative and customer-service resource for hiring managers, candidates, employees, HR staff, and University partners.

Responsibilities

• Submitting requests for and tracking HR activities including hiring, separations, interviews, and recruitments
• Assisting with candidate communications, interview schedules, itineraries, and materials
• Maintaining hiring documentation and compliance records
• Supporting new-hire onboarding through offer-letter preparation, employee communications, and coordination of access and equipment
• Managing onboarding for students, affiliates, contractors, temporary workers, and guests
• Coordinating separations
• Responding to employee, manager, and candidate inquiries through shared HR intake channels with guidance from TIE-HR team members
• May prepare reports and update the organizational chart
• Helping improve HR processes, support events, and provide administrative backup as needed

Required Qualifications

• High school graduation or equivalent.
• One or more years of progressively responsible administrative, human resources, talent acquisition, recruiting coordination, employee services, or closely related experience.
• Experience coordinating multiple projects, schedules, and competing priorities simultaneously.
• Experience delivering customer service and support.
• Proficiency using Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Excellent written, verbal, organizational, and interpersonal communication skills.
• Demonstrated attention to detail and ability to manage sensitive and confidential information appropriately.
• Ability to exercise sound judgment, maintain professionalism, and work independently while managing multiple deadlines.

Preferred Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Communications, Higher Education Administration, or a related field.
• Two or more years of experience supporting recruitment, candidate management, interview coordination, staffing, or other human resources functions.
• Experience working in the semiconductor industry or supporting technical and research-focused organizations.
• Experience using Workday or a similar Human Resource Information System (HRIS).
• Experience using Visio, Smartsheet, or similar tools for process documentation, project tracking, and workflow management.
• Experience working in higher education, research institutions, government agencies, or other public-sector organizations.
• Knowledge of University of Texas policies, procedures, and administrative systems.
• Ability to travel to and work at multiple local locations as needed; access to reliable transportation is preferred.

Hourly Rate

$28.50

Working Conditions

• Business casual attire
• Standard office environment
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation

Work Shift

8 or 8:30 am to 5: 00 p.m. M-F

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.
• You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.
• Documents need to be presented no later than the third day of employment.
• Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and other. If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world.

Comments and Inquiries

Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus.