HR Onboarding & Admin Assistant (Temp)

Nelson Connects; Santa Rosa (CA); On-site; USD 36,000 - 39,000; Full time

Job summary

Nelson Connects in Santa Rosa, CA is seeking an HR Administrative Assistant for a temporary role starting promptly. The position requires strong organization, reliability, and a service-oriented approach to support employees through onboarding.

You will handle files, onboarding packets, data entry in Paycom and HealthStream, and help answer routine inquiries. This role emphasizes confidentiality and a collaborative team environment.

Qualifications

• Previous administrative, clerical, or HR support experience preferred.
• Strong organizational skills and attention to detail with confidential records.
• Basic computer skills and comfort with data entry and document management.
• Experience with Paycom or HealthStream is a plus.

Responsibilities

• Maintain organized employee files and manage onboarding documents.
• Prepare onboarding packets and new-hire folders.
• Assist with onboarding setup, materials, and managing employee traffic on Fridays.
• Perform basic data entry and update employee information in Paycom and HealthStream.
• Assist employees with system questions, including password resets.
• Make copies of I-9 forms and HR paperwork.
• Process employment verifications and SDI/EDD verifications.
• Route mail and prepare/send employee paychecks.
• Greet visitors and direct employees and guests appropriately.
• Assist scheduling Kaiser appointments as needed.
• Order, restock office supplies and maintain onboarding materials.
• Provide general administrative support to HR team.

Skills

Organizational skills

Data entry

Customer service

HR systems

Tools

Paycom

HealthStream

Job description

Nelson Connects in Santa Rosa, CA is seeking an HR Administrative Assistant for a temporary role starting promptly. The position requires strong organization, reliability, and a service-oriented approach to support employees through onboarding.

You will handle files, onboarding packets, data entry in Paycom and HealthStream, and help answer routine inquiries. This role emphasizes confidentiality and a collaborative team environment.