HR Administrative Specialist – Onboarding & Data (Hybrid)

Flo Recruit, Inc.; Sacramento (CA); Hybrid; USD 41,000 - 44,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with firm contribution

Paid vacation and holidays

Hybrid schedule

Job summary

Downey Brand LLP is seeking an organized Human Resources Administrative Assistant to join our HR team in Sacramento. This hands-on role touches onboarding, compliance tracking, and employee support, offering exposure to a broad range of HR activities in a professional setting.

You will assist with orientation, maintain personnel files, process reimbursements, and support HR projects using HRIS tools. A strong attention to detail and confidentiality are essential.

Qualifications

• Strong written and verbal communication skills with excellent proofreading ability.
• Proficiency with Microsoft Office (Word, Excel, Outlook) in a Windows environment.
• Accurate typing and data entry.
• Ability to learn HR systems like applicant tracking, onboarding, and performance management platforms.

Responsibilities

• Assist with new hire orientation and onboarding.
• Maintain HR data and electronic personnel files.
• Process expense reimbursements and check requests.
• Track continuing education (MCLE) compliance for attorneys and paralegals.
• Support recruiting, performance management, and other HR projects using HRIS tools.
• Provide general administrative support to the HR team.

Skills

Strong communication

Organizational skills

Discretion & confidentiality

Attention to detail

Team-oriented

Proactive work ethic

Education

Associate’s degree or equivalent

Tools

Microsoft Office

Job description

Downey Brand LLP is seeking an organized Human Resources Administrative Assistant to join our HR team in Sacramento. This hands-on role touches onboarding, compliance tracking, and employee support, offering exposure to a broad range of HR activities in a professional setting.

You will assist with orientation, maintain personnel files, process reimbursements, and support HR projects using HRIS tools. A strong attention to detail and confidentiality are essential.