HR Onboarding & Admin Assistant | Flexible Scheduling

Kimley-Horn; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Exceptional Retirement Plan

Comprehensive Health Coverage

Time Off

Financial Wellness

Professional Development

Family-Friendly Benefits

Job summary

Kimley-Horn in Houston, TX seeks an HR Assistant to join our HR team in office. You will manage onboarding, I-9 compliance, background checks, and maintain employee files in HRIS, ensuring data accuracy and privacy.

You will support recruiters with postings, interviews, travel arrangements, and training logistics while coordinating new hire orientation. Ideal candidates have a high school diploma, strong communication, and proficiency with MS Office and Adobe Acrobat, with the ability to handle

Qualifications

• High School Diploma or equivalent.
• Strong interpersonal and communication skills; strong punctuation and grammar skills
• Proficient in MS Office Suite; highly proficient in Excel, Word, and Outlook
• Proficient in Adobe Acrobat
• Positive, client service-oriented
• Collaborative and team-oriented
• Capable of managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment.
• Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.

Responsibilities

• Manage the onboarding and integration tasks including pre-employment paperwork, background checks, and drug tests for new hires.
• Partner with HR Coordinator or Partner to undergo adjudication process pending results of new hire screenings.
• Manage I-9 process for new hires, including rectifying tentative non-confirmation results and employment authorization reverifications.
• Enter new hire details into HRIS system in accordance with onboarding guidelines and best practices.
• Schedule new hire orientation and assign any required new hire trainings.
• Manage and maintain personnel files via HRIS Document Manager and hard copies.
• Assist Recruiters with job postings, career fair coordination, candidate interview coordination, travel arrangements and the processing of associated travel expenses.
• Use HRIS system to prepare reports.
• Support internal auditing efforts for accuracy including, but not limited to, I-9 records and employee personnel information.
• Ensures federal and state regulation compliance for labor law posters.
• Manage calendars and help schedule meetings/conference calls.
• Support the organization and scheduling of training or other meetings as needed.
• Organize and maintain the HR supply room and order supplies.
• Perform other administrative duties to include, but not limited to, photocopying, mailing, scanning, and filing.
• Other duties as assigned.

Skills

Interpersonal skills

Communication skills

Detail-oriented

Teamwork

Multitasking

Education

High School Diploma or equivalent

Tools

MS Office Suite

Excel

Word

Outlook

Adobe Acrobat

HRIS

Job description

Kimley-Horn in Houston, TX seeks an HR Assistant to join our HR team in office. You will manage onboarding, I-9 compliance, background checks, and maintain employee files in HRIS, ensuring data accuracy and privacy.

You will support recruiters with postings, interviews, travel arrangements, and training logistics while coordinating new hire orientation. Ideal candidates have a high school diploma, strong communication, and proficiency with MS Office and Adobe Acrobat, with the ability to handle