Human Resources Coordinator

Kimley-Horn; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Exceptional Retirement Plan

Comprehensive Health Coverage

Time Off and Flexible Scheduling

Student loan matching in 401(k)

Job summary

Kimley-Horn is seeking an HR Coordinator to join the Austin South, TX office on-site. You will support onboarding, lead new-hire orientations, and assist with regional career check-ins.

This role requires strong organization, discretion, and the ability to manage multiple tasks in a fast-paced environment. You will work closely with HR Partners on employee relations, HRIS updates, training coordination, and regional projects, with occasional travel to regional offices.

Qualifications

• Bachelor's or Master's degree in Human Resources or related field.
• 2+ years of HR-related experience.
• Interest in obtaining PHR or SHRM-CP certification.
• Proficiency in Outlook, Word, Excel, PowerPoint.
• Experience with UKG Pro or other HRIS a plus.
• Willingness to travel to regional offices.
• Ability to maintain confidentiality.
• Strong interpersonal and written communication skills.
• Strong time management and ability to balance multiple tasks in a fast-paced environment.
• Ability to collaborate with HR Partners and teams.

Responsibilities

• Conduct new hire orientations and onboarding tasks to ensure a positive experience.
• Provide primary support for regional career check-ins.
• Complete non-exempt to exempt class changes in line with federal and state laws.
• Review and support internal training by identifying and assigning participants.
• Organize, prepare, and facilitate regional Strong Start training.
• Coordinate termination processes including exit paperwork and filing of documents.
• Process HRIS employee updates (new hire info, changes, terminations).
• Perform regular audits of HRIS for data accuracy.
• Review licensure processes and job updates.
• Respond to employee questions promptly.
• Collaborate with HR Partners on employee relations, performance management, and development.
• Respond to marketing requests for external projects.
• Support region-wide or company-wide special projects.

Skills

HR experience

Interpersonal skills

Discretion/confidentiality

Time management

Written communication

Team collaboration

Education

Bachelor's or Master's in HR

Tools

Outlook

Word

Excel

PowerPoint

HRIS (UKG Pro)

Job description

Overview

Kimley-Horn is looking for a Human Resources (HR) Coordinator to join our Austin South, Texas (TX) office on their HR team! This is not a remote position.

Overview

Kimley-Horn is looking for a Human Resources (HR) Coordinator to join our Austin South, Texas (TX) office on their HR team! This is not a remote position.

Responsibilities

• Conduct new hire orientations and associated integration tasks to ensure a positive onboarding experience.
• Provide primary support for career check-in process across the region.
• Complete non-exempt to exempt class changes in accordance with federal and state laws.
• Review and support internal training team by identifying and assigning participants to various training programs.
• Organize, prepare, and facilitate regional face-to-face Strong Start training throughout the year.
• Collaborate with HR Partners to conduct and communicate termination process including departure paperwork, exit interviews, and filing of personnel documents.
• Process employee workflow changes or updates in the HRIS, including but not limited to, new hire information, class changes, supervisor changes, and termination information.
• Perform regular audits of HRIS system to ensure accuracy of employee information.
• Review and track employee licensure process and associated job updates.
• Respond promptly to employee questions.
• May collaborate with HR Partner on general employee relations concerns, performance management, team building, complaint/conflict resolution, career development, and training facilitation.
• Respond to marketing requests for external clients and various project pursuits.
• Support special projects that have region-wide and/or company-wide impact.

Qualifications

• Bachelors or Masters Degree in Human Resources or related field.
• 2+ years of HR-related experience.
• Demonstrated interest in the HR profession, which may include relevant internship and/or post-graduate work.
• Interest in obtaining PHR or SHRM-CP certification.
• Proficiency in Outlook, Word, Excel, PowerPoint
• Ability and willingness to learn new software applications.
• Experience with UKG Pro or other HRIS a plus.
• Ability and willingness to travel to the regional offices.
• Ability to maintain confidentiality.
• Strong interpersonal skills, including verbal and written communication; comfortable building relationships with employees across various levels and groups.
• Strong time management skills; capable of managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment.
• Strong sense of urgency, ownership, and follow-through.
• Ability and desire to work collaboratively with team members within the region, as well as across the company.
• Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.