Human Resources / Office Manager

AppleOne Employment Services; Costa Mesa (CA); On-site; USD 65,000 - 80,000; Full time

Job summary

AppleOne Employment Services in Costa Mesa, CA is seeking a dependable Human Resources / Office Manager to support daily operations, payroll, and employee records for a growing nonprofit. This hands-on role blends HR duties with office administration and requires confidentiality and organizational excellence.

You will manage day-to-day operations, assist the Chief of Staff, coordinate vendors, and help host events and performances as needed.

Qualifications

• Manage office operations and administrative workflows for a growing organization.
• Process payroll accurately and maintain employee administration records.
• Support onboarding, offboarding, personnel files, and confidential HR documentation.
• Coordinate vendors, office services, internal communications, scheduling, and special projects.
• Hands-on payroll processing experience is required.
• 4-6 years of progressive experience in office management, human resources, payroll administration, or related administrative role.
• Paylocity experience is preferred.

Responsibilities

• Manage day-to-day office operations, including supplies, equipment, vendors, facilities requests, records, correspondence, and general administrative needs.
• Support HR administration, including onboarding, offboarding, personnel file maintenance, employee documentation, and confidential employee records.
• Process payroll accurately and on schedule, including approved updates for new hires, terminations, compensation changes, and other payroll changes.
• Assist the Chief of Staff with administrative projects, scheduling, meetings, internal communications, and organizational priorities.
• Maintain a professional, organized, and welcoming office environment for employees, leadership, visitors, vendors, and community partners.
• Provide administrative and operational support for events, performances, productions, and other organizational activities as needed.

Skills

Office management

Payroll administration

HR documentation

Onboarding

Vendor coordination

Scheduling

Communications

Tools

Paylocity

Job description

A quickly growing nonprofit organization in Costa Mesa, CA is seeking a dependable and highly organized Human Resources / Office Manager to support daily office operations, payroll administration, and employee administration. This is a newly created opportunity due to organizational growth, offering the chance to make a meaningful impact in a mission-driven environment.

The qualified candidate will be passionate about the mission and all forms of artistic expression. They will also have flexibility in their schedules to join after hours activities including some weekend performances. This role will serve as a key administrative resource for employees, leadership, vendors, and community partners. This role is ideal for a hands-on HR and office operations professional who enjoys variety, values confidentiality, and takes pride in creating an organized, welcoming, and efficient workplace.

This is a wonderful opportunity with a lot of room for growth - and the chance to do truly meaningful work.

Key Responsibilities

• Manage day-to-day office operations, including supplies, equipment, vendors, facilities requests, records, correspondence, and general administrative needs.
• Support HR administration, including onboarding, offboarding, personnel file maintenance, employee documentation, and confidential employee records.
• Process payroll accurately and on schedule, including approved updates for new hires, terminations, compensation changes, and other payroll changes.
• Assist the Chief of Staff with administrative projects, scheduling, meetings, internal communications, and organizational priorities.
• Maintain a professional, organized, and welcoming office environment for employees, leadership, visitors, vendors, and community partners.
• Provide administrative and operational support for events, performances, productions, and other organizational activities as needed.

Compensation and Benefits

• Salary range: $65,000 to $80,000 per year.
• Temp to hire preferred however Direct hire is an option for a working candidate
• Full-time schedule, Monday-Friday.
• Occasional evenings and weekends may be required to support performances, productions, events, and other organizational needs.
• Location: Costa Mesa, CA.

Required Qualifications and Skills

• Manage office operations and administrative workflows for a growing organization.
• Process payroll accurately and maintain employee administration records.
• Support onboarding, offboarding, personnel files, and confidential HR documentation.
• Coordinate vendors, office services, internal communications, scheduling, and special projects.
• 4-6 years of progressive experience in office management, human resources, payroll administration, or a related administrative role.
• Hands-on payroll processing experience is required.

Preferred Qualifications

• Paylocity experience is preferred.
• Nonprofit, education, or performing arts experience is a plus.
• Experience supporting events, performances, productions, or community-based organizational activities is helpful.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.