HR & Office Operations Lead - Onsite, St. Louis

Enabled Intelligence, Inc.; St. Louis (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Enabled Intelligence, Inc. in St. Louis, MO seeks an HR Coordinator & Office Manager to maintain a secure, organized, and welcoming office environment while coordinating HR and office operations.

You will support onboarding, timekeeping, payroll, benefits, training, recruiting, and employee offboarding, working with HR, IT, Security, and leadership to ensure compliant, efficient processes.

Qualifications

• Minimum 1 year of experience in HR coordination, office management, administrative support, or a related role.
• Experience supporting HR and/or office operations, onboarding, timekeeping, recruiting, or general administration.
• Strong organizational, communication, problem-solving, and attention-to-detail skills.
• Ability to manage multiple priorities and work independently within established policies and procedures.
• Ability to maintain confidentiality and appropriately escalate sensitive, unusual, or complex HR matters to the HR Manager.
• Proficiency with Microsoft Office and ability to learn HR, timekeeping, and other company systems.
• Ability to work effectively with a diverse group of people in an inclusive workplace.
• Ability to work full-time onsite in St. Louis, Missouri.

Responsibilities

• Support new-hire onboarding for the St. Louis office, including welcome materials, first-day logistics, workspace readiness, routine document collection, orientation coordination, onboarding checklists, badge/fob coordination, and other onboarding activities in partnership with HR, IT, and Security.
• Serve as the local point of contact for routine HR questions and direct employees to approved policies, benefits resources, or the HR Manager when appropriate.
• Assist with I-9 and E-Verify administration, document collection, and other onboarding compliance steps as directed by the HR Manager.
• Maintain employee files, onboarding records, HR trackers, personnel documentation, and local HR records in accordance with company procedures.
• Support timekeeping and payroll administration by sending reminders, following up on missing or incomplete time entries, collecting routine payroll information, and escalating discrepancies.
• Assist with benefits administration by distributing enrollment information, directing employees to benefit resources, collecting routine documentation, and completing administrative follow-up.
• Coordinate required employee trainings, track completion, send reminders, and maintain training records.
• Support recruiting administration as needed, including interview scheduling, candidate communications, interview materials, and on-site interview coordination.
• Prepare routine HR letters, forms, checklists, and employee communications using approved templates and under the direction of the HR Manager.
• Support employee offboarding administration, including collecting company property, coordinating badge/fob deactivation, completing offboarding checklists, and routing required information to HR, IT, Security, Payroll, and other appropriate teams.
• Track local employee milestones, required documentation, deadlines, and follow-up items and provide updates to the HR Manager.
• Maintain strict confidentiality of employee and HR information and promptly escalate sensitive, unusual, or complex HR matters to the HR Manager or appropriate leadership.

Skills

HR coordination

Office management

Administrative support

Onboarding

Timekeeping

Payroll administration

I-9/E-Verify

Confidentiality

Microsoft Office

Diversity & inclusion

Education

Bachelor's degree in HR

Tools

HRIS

Payroll systems

Applicant tracking systems

Job description

Enabled Intelligence, Inc. in St. Louis, MO seeks an HR Coordinator & Office Manager to maintain a secure, organized, and welcoming office environment while coordinating HR and office operations.

You will support onboarding, timekeeping, payroll, benefits, training, recruiting, and employee offboarding, working with HR, IT, Security, and leadership to ensure compliant, efficient processes.