HR & Office Coordinator - Fast-Paced Recruiting Focus

Harvard Maintenance, Inc; Detroit (MI); On-site; USD 59,000 - 72,000; Full time

Job summary

Harvard Maintenance, Inc is seeking an organized Office and HR Coordinator to support local leadership and workforce operations in Detroit. The role blends front-desk coordination, administrative tasks, and full-cycle recruiting for hourly roles, with a strong emphasis on onboarding and HR support.

The ideal candidate will have 2+ years of administrative/HR experience, familiarity with ATS (iCIMS preferred) and HRIS, and comfort working in a union environment.

Qualifications

• 2+ years of administrative, recruiting, HR, or office coordination experience preferred.
• Experience with high-volume recruiting or staffing environments preferred.
• Knowledge of onboarding, background checks, I-9/E-Verify processes, and employment documentation preferred.
• Experience working in a union environment is a plus.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Experience with ATS and HRIS platforms preferred, iCIMS highly preferred.

Responsibilities

• Office Administration & Reception duties including front-desk and visitor management.
• Recruiting and talent acquisition for hourly positions, screening and coordinating interviews.
• HR support including onboarding, employee inquiries, and policy compliance.
• Union administration support including PTO tracking and union reporting.

Skills

Administrative work

Recruiting

HR coordination

Office coordination

MS Office

Background checks

Union experience

Tools

iCIMS

HRIS

Job description

Harvard Maintenance, Inc is seeking an organized Office and HR Coordinator to support local leadership and workforce operations in Detroit. The role blends front-desk coordination, administrative tasks, and full-cycle recruiting for hourly roles, with a strong emphasis on onboarding and HR support.

The ideal candidate will have 2+ years of administrative/HR experience, familiarity with ATS (iCIMS preferred) and HRIS, and comfort working in a union environment.