HR & Office Coordinator — Recruiting & Onboarding

Harvard Maintenance; Detroit (MI); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

401K plan

Job summary

Harvard Maintenance is seeking an Office Coordinator / Recruiting & HR Administrator to support our local leadership and workforce operations in Detroit. You will be the face of the office, handling front-desk duties and HR support while coordinating recruiting and onboarding.

You’ll manage high-volume recruiting for hourly roles, partner with regional HR and the Recruiting Manager, handle background checks, E-Verify, and maintain compliance.

Qualifications

• 2+ years admin/recruit/HR/office coordination experience.
• High-volume recruiting experience preferred.
• Knowledge of onboarding, background checks, I-9/E-Verify processes.
• Experience in union environment is a plus.

Responsibilities

• Serve as primary point of contact for visitors, employees, and vendors.
• Manage front desk reception and answer phones.
• Provide administrative support to office and leadership teams.
• Coordinate scheduling, documents, and office communications.
• Lead full-cycle recruiting for hourly roles and coordinate interviews.
• Support onboarding, background checks, and pre-employment steps.
• Maintain PTO and union-related administrative tasks.

Skills

Admin experience

Recruiting

HR knowledge

Office coordination

MS Office

ATS iCIMS

Confidentiality

Communication

Tools

iCIMS ATS

WinTeam

MS Office Suite

Job description

Harvard Maintenance is seeking an Office Coordinator / Recruiting & HR Administrator to support our local leadership and workforce operations in Detroit. You will be the face of the office, handling front-desk duties and HR support while coordinating recruiting and onboarding.

You’ll manage high-volume recruiting for hourly roles, partner with regional HR and the Recruiting Manager, handle background checks, E-Verify, and maintain compliance.