HR & Office Coordinator: People & Process Support

Toray Advanced Composites Usa, Inc; Fairfield (CA); On-site; USD 40,000 - 54,000; Full time

Job summary

Toray Advanced Composites Usa, Inc. in Fairfield, CA seeks an Office/HR Coordinator to provide general office support and administer HR tasks, maintaining confidentiality and professionalism while serving as a liaison between HR and employees.

Responsibilities include welcoming visitors, handling phones, benefits administration, onboarding, recruitment support, maintaining records, audits, and ensuring PPE and security procedures are followed.

Qualifications

• Minimum high school diploma, GED, or equivalent.
• Minimum two years of general office management or HR assistant experience.
• Excellent oral and written communication; ability to interact professionally with internal and external stakeholders.
• Ability to follow processes and maintain confidentiality.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with HRIS and/or Applicant Tracking System preferred.

Responsibilities

• Welcome visitors/new hires and answer incoming calls; respond to questions and/or refer inquiries.
• Ensure all visitors have appropriate PPE when entering the production warehouse.
• Maintain visitor logs for foreign and U.S. citizens in compliance with security policies and issue visitor and employee badges.
• Collect mail daily and distribute out to appropriate departments.
• Assist with benefits administration, safety, and wellness.
• Assist with internal and external audits.
• Work with temp agencies regarding recruiting and processing new temp workers.
• Assist with the distribution, collection, and storage/maintenance of paper and electronic HR records/files.
• Assist with the recruitment process which may include screening potential candidates, forwarding resumes to the proper hiring manager, and scheduling interviews.
• Assist with new hire orientation and create new hire packets.
• Maintain and update the department phone list.
• Assist various departments with work order packets scanning, filing, and overall organization.
• Assist with company inventory as needed.
• Weekly supply ordering.
• Keep break areas and conference rooms stocked, organized, and clean.
• Maintain a safe and organized reception area.
• Order lunches, set up, and clean up for meetings when requested.
• Support executive groups as needed.
• Other duties as assigned

Skills

Office management

HR support

Communication

Confidentiality

Education

High school diploma

Tools

HRIS

Applicant Tracking System

Job description

Toray Advanced Composites Usa, Inc. in Fairfield, CA seeks an Office/HR Coordinator to provide general office support and administer HR tasks, maintaining confidentiality and professionalism while serving as a liaison between HR and employees.

Responsibilities include welcoming visitors, handling phones, benefits administration, onboarding, recruitment support, maintaining records, audits, and ensuring PPE and security procedures are followed.