HR Office Assistant – Front Desk & Admin Support

New York State Department of Financial Services; City of Albany (NY); On-site; USD 38,000 - 47,000; Full time

Job summary

The New York State Department of Financial Services seeks candidates for Office Assistant 1 in Human Resources Management. The position supports daily HR operations, greets visitors, handles inquiries, and coordinates interview schedules.

This permanent, full-time role requires strict attention to detail, reliable communication, and ability to manage calendars and files. Office presence in Albany is required; telecommuting is not offered.

Qualifications

• There are no minimum education or experience requirements for this title.

Responsibilities

• Greets and assists visitors in Human Resources.
• Answers telephones, responds to standard inquiries concerning the Human Resource Management office and refers technical questions to appropriate staff.
• Monitors and responds to multiple HR e-mail boxes and dispatches to appropriate staff members for handling.
• Works closely with the recruitment team to publish job vacancy announcements on the DFS Website, DFS Intranet, and StateJobsNY.
• Sends “all employee” emails.
• Works with Human Resources Specialists and Business Units to coordinate and schedule interviews in Outlook for both in person and/or virtual Teams meetings, serves as first point of contact for candidates.
• Conducts reference checks.
• Compiles materials for HR Specialists review.
• Manages various Human Resources calendars.
• Establishes and maintains manuals and files, searches for and retrieves materials and periodically purges obsolete materials.
• Opens, sorts and distributes incoming mail to appropriate staff;
• Maintains inventory of HR supplies and orders as necessary; and
• Performs special projects/other duties in support of office operations.

Job description

The New York State Department of Financial Services seeks candidates for Office Assistant 1 in Human Resources Management. The position supports daily HR operations, greets visitors, handles inquiries, and coordinates interview schedules.

This permanent, full-time role requires strict attention to detail, reliable communication, and ability to manage calendars and files. Office presence in Albany is required; telecommuting is not offered.