HR Generalist — Mission-Driven People Operations

Hoffman Institute Foundation; San Rafael (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

The Hoffman Institute Foundation seeks a thoughtful Human Resources Generalist to manage day-to-day HR operations across the foundation and Canada. You will support the full employee lifecycle, from recruitment and onboarding through performance management, benefits, leave administration, and offboarding.

Reporting to the Director of Administration and partnering with the Payroll Administrator, you will administer policies, maintain confidential records, and ensure compliance with federal and

Qualifications

• Three to five years of progressively responsible HR experience, ideally in an HR Generalist or comparable role.
• Working knowledge of California employment law and federal employment regulations.
• Hands-on experience with employee relations, performance management, recruitment, onboarding, benefits, leaves, workers' compensation, and employee separations.
• Experience administering an HRIS and maintaining confidential personnel records; BambooHR experience is a plus.
• Sound judgment and the ability to independently apply established policies while recognizing when leadership involvement is needed.
• Strong organization and project management skills, with the ability to manage multiple priorities and deadlines.
• Excellent written, verbal, interpersonal, and conflict-resolution skills, along with professionalism, emotional intelligence, discretion, and a strong commitment to confidentiality.
• Proficiency with Microsoft 365, applicant tracking systems, payroll systems, and related HR technology.

Responsibilities

• Serve as the day-to-day HR resource for employees and managers regarding policies, procedures, workplace concerns, conduct, and performance matters.
• Guide managers through routine employee issues and support the Director of Administration with complex employee relations matters, workplace complaints, conflict resolution, and investigations.
• Maintain clear, accurate, and confidential employee relations documentation and appropriately escalation significant disciplinary, legal, compliance, or organizational risks.
• Coordinate job postings, applicant screening, interviews, candidate communication, reference checks, and hiring documentation.
• Partner with hiring managers throughout the recruitment and selection process and provide guidance regarding established hiring practices and procedures.
• Manage onboarding and offboarding workflows, including documentation, system enrollment, orientation, training coordination, benefits notifications, equipment return, and cross-departmental communication.
• Administer medical, dental, and vision benefits and coordinate new-hire, annual, and qualifying-event enrollment processes.
• Administer leaves of absence and coordinate reasonable accommodations in accordance with organizational procedures and applicable federal and California requirements.
• Support retirement plan education and enrollment; assist with benefit reconciliations, eligibility audits, employee communications, and vendor coordination.
• Coordinate workers' compensation claims, documentation, employee communication, and return-to-work processes.
• Serve as the primary administrator for BambooHR and related HR systems, ensuring workforce information is complete, accurate, and current.
• Process approved employee changes in partnership with the Payroll Administrator and provide HR-related payroll support and backup as needed.
• Maintain confidential electronic and personnel records, generate HR reports, and recommend and implement approved improvements to systems, forms, and workflows.
• Administer HR policies and procedures; maintain required notices, acknowledgments, certifications, training records, and employment documentation.
• Draft updates to handbooks, state and Canada addenda, safety materials, forms, and employee communications for review and approval.
• Support HR, workers' compensation, OSHA, safety, and other compliance audits and requirements.
• Coordinate annual performance reviews, employee training, professional development, recognition programs, surveys, and approved employee-experience initiatives.
• Compile HR data and identify trends related to performance, employee feedback, turnover, and employee relations.

Skills

HR Generalist

California Employment Law

Employee Relations

Recruitment & Onboarding

HRIS Administration

Education

Bachelor's degree

Tools

BambooHR

Job description

The Hoffman Institute Foundation seeks a thoughtful Human Resources Generalist to manage day-to-day HR operations across the foundation and Canada. You will support the full employee lifecycle, from recruitment and onboarding through performance management, benefits, leave administration, and offboarding.

Reporting to the Director of Administration and partnering with the Payroll Administrator, you will administer policies, maintain confidential records, and ensure compliance with federal and