HR Front Desk & Records Specialist

Virginia Community Colleges; Virginia (MN); On-site; USD 45,000 - 55,000; Full time

Job summary

J. Sargeant Reynolds Community College is seeking an HR Reception & Records Coordinator to serve as the front-line contact for the Human Resources department. You will manage the reception area, respond to inquiries, and direct individuals to HR resources.

The role supports personnel transactions, record-keeping, and lifecycle activities, ensuring accuracy, security, and compliance with policies and state/federal regulations.

Qualifications

• Experience providing administrative, records-management, customer-service or HR support.
• Ability to maintain confidential information.
• Proficiency with Microsoft Office or similar applications.
• Strong organizational and written/verbal communication skills.
• Experience with HR information systems preferred.

Responsibilities

• Coordinate HR reception area and provide professional, welcoming service.
• Respond to routine HR inquiries and direct to appropriate resources.
• Maintain official personnel records and process employment documentation.
• Provide administrative support for employee lifecycle activities.
• Ensure records retention compliance with policies and regulations.

Skills

Administrative support

Records management

Customer service

HR terminology

Microsoft Office

Communication

Attention to detail

Confidential handling

Education

Associate or bachelor’s degree in HR

Business Administration

Office Administration

Tools

Document-management system

HRIS (enterprise)

Job description

J. Sargeant Reynolds Community College is seeking an HR Reception & Records Coordinator to serve as the front-line contact for the Human Resources department. You will manage the reception area, respond to inquiries, and direct individuals to HR resources.

The role supports personnel transactions, record-keeping, and lifecycle activities, ensuring accuracy, security, and compliance with policies and state/federal regulations.