HR & Faculty Affairs Admin — Onsite 6‑Month Start, Hybrid

Stanford University; Palo Alto (CA); Hybrid; USD 46,000 - 58,000; Full time

Job summary

Stanford University’s Doerr School of Sustainability is seeking a Human Resources and Faculty Affairs Administrator to support a broad range of HR operations. The role focuses on processing HR transactions, maintaining personnel data, and delivering confidential, high-quality service to faculty, academic staff, and staff.

The successful candidate will report to the Operations Manager and collaborate with colleagues across the school, ensuring accurate documentation, compliance with university

Qualifications

• Experience handling high volumes of HR transactions for faculty and staff.
• Proficiency with HRIS systems (Sequoia) and related reporting.
• Experience coordinating onboarding, exits, and visa processes.
• Ability to manage confidential information with discretion.

Responsibilities

• Process HR transactions for faculty and staff and ensure policy compliance.
• Maintain personnel data in Sequoia and FASA; develop reports and audits.
• Handle time and leave administration and resolve pay discrepancies.
• Coordinate onboarding, exits, and visa coordination as needed.
• Support appointment processes and sabbatical tracking with Faculty Affairs.
• Respond to inquiries and coordinate with central offices; support HR initiatives.
• Maintain confidential records and ensure policy compliance.

Skills

High-volume HR transactions

HRIS data maintenance

Onboarding & visa coordination

Confidential data handling

Tools

Sequoia HRIS

FASA system

Oracle-based HRIS

Job description

Stanford University’s Doerr School of Sustainability is seeking a Human Resources and Faculty Affairs Administrator to support a broad range of HR operations. The role focuses on processing HR transactions, maintaining personnel data, and delivering confidential, high-quality service to faculty, academic staff, and staff.

The successful candidate will report to the Operations Manager and collaborate with colleagues across the school, ensuring accurate documentation, compliance with university