Human Resources and Faculty Affairs Administrator

Stanford University; Palo Alto (CA); Hybrid; USD 46,000 - 58,000; Full time

Job summary

Stanford University’s Doerr School of Sustainability is seeking a Human Resources and Faculty Affairs Administrator to support a broad range of HR operations. The role focuses on processing HR transactions, maintaining personnel data, and delivering confidential, high-quality service to faculty, academic staff, and staff.

The successful candidate will report to the Operations Manager and collaborate with colleagues across the school, ensuring accurate documentation, compliance with university

Qualifications

• Experience handling high volumes of HR transactions for faculty and staff.
• Proficiency with HRIS systems (Sequoia) and related reporting.
• Experience coordinating onboarding, exits, and visa processes.
• Ability to manage confidential information with discretion.

Responsibilities

• Process HR transactions for faculty and staff and ensure policy compliance.
• Maintain personnel data in Sequoia and FASA; develop reports and audits.
• Handle time and leave administration and resolve pay discrepancies.
• Coordinate onboarding, exits, and visa coordination as needed.
• Support appointment processes and sabbatical tracking with Faculty Affairs.
• Respond to inquiries and coordinate with central offices; support HR initiatives.
• Maintain confidential records and ensure policy compliance.

Skills

High-volume HR transactions

HRIS data maintenance

Onboarding & visa coordination

Confidential data handling

Tools

Sequoia HRIS

FASA system

Oracle-based HRIS

Job description

This position has been deemed critical by the Stanford Doerr School of Sustainability Dean’s Office and is exempt from the hiring pause.

This position will be based on-site at Stanford’s main campus five days per week during the initial onboarding period, anticipated to last approximately six months. Following successful onboarding, a hybrid work schedule (partially onsite 3 or more days a week), may be considered, subject to operational needs.

Applicants must be authorized to work for any employer in the U.S.We are unable to sponsor or take over sponsorship of an employment visa.

About Us

The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale.The school is dedicated to creating and supporting a community with the richness of experience and background needed to create solutions that benefit all people, particularly those most affected by environmental damage and climate change.

For more information on the school, click here.

The Human Resources and Faculty Affairs team within the SDSS Dean’s Office is the central resource for management of HR actions for all employees, including: faculty, non-academic staff, academic staff, visitors, and temporary employees in the school. We provide HR, Faculty Affairs, and Academic Staff subject matter expertise as well as the highest levels of customer service in managing and advising on all school wide processes and issues.

We are seeking a Human Resources and Faculty Affairs Administrator who brings strong customer service and problem-solving skills, excellent attention to detail, and a collaborative approach. Reporting to the Human Resources and Faculty Affairs Operations Manager, this position supports a broad range of HR operations and Faculty Affairs activities and works closely with colleagues across the school.

The successful candidate will be comfortable managing competing priorities, handling confidential information with discretion, learning university systems and processes, and taking initiative to resolve issues and improve workflows. If you enjoy varied responsibilities, building relationships, and contributing to a supportive, service-oriented team, we encourage you to apply.

Your Responsibilities will include:

• Process a high volume of HR transactions for faculty, academic staff, and staff, including hires, appointments and reappointments, compensation and FTE changes, leaves, and separations, ensuring accurate documentation and compliance with university policies.

• Maintain accurate personnel data in Sequoia, the university’s Oracle-based HRIS, and the Faculty and Academic Staff Appointments (FASA) system; develop reports and queries to monitor data integrity, support audits, track HR metrics, and identify process improvements.

• Perform time and leave administration activities, including adjustments and approvals as assigned, and work with employees, managers, and payroll partners to research and resolve pay discrepancies.

• Coordinate onboarding and exit activities, such as required compliance training, temporary and casual hiring, and visa coordination as needed.

• Support faculty and academic staff appointment processes, including tracking teaching appointments and reappointments, processing approved sabbaticals and other leaves, and maintaining faculty sabbatical balances in partnership with Faculty Affairs.

• Respond to employee and manager inquiries regarding compensation, benefits, timekeeping, leaves, and related HR procedures; resolve routine issues and coordinate with central university offices or HR specialists on complex matters.

• Support annual HR and Faculty Affairs initiatives, including performance appraisals, salary planning, and faculty annual reports, through communications, transaction processing, documentation review, tracking, and reporting.

• Maintain confidential personnel and Faculty Affairs records, advise on documentation requirements, and support consistent application of university policies and applicable laws while fostering an inclusive and respectful workplace.

In addition to the minimum qualifications listed below, our preferred qualifications include:

• Knowledge of Stanford University systems and policies.
• Experience as a Human Resources Support 1 at Stanford University.

The expected pay range for this position is $33.65 to $41.75 per hour.