Academic Affairs & HR Operations Specialist

Stanford Reglab; United States; Hybrid; USD 40,000 - 48,000; Full time

Job summary

Stanford Engineering’s School of Engineering Faculty Affairs Office is seeking an Academic Affairs Administrator to support HR transactions for faculty, academic staff-teaching, postdocs and graduate students. You will handle data entry, reporting, and high-volume appointments, promotions, leaves, and payments.

The role requires detail orientation, data-savvy collaboration, and proficiency with Smartsheet and Google Workspace.

Responsibilities

• Process high-volume HR transactions in the HCM system using standard operating procedures and university guidelines for multiple types of employment transactions, including hiring, personnel changes, and related activities.
• Input data, update electronic databases, web sites, and associated materials.
• Collect, gather and validate data, prepare and analyze basic reports.
• Provide administrative support for faculty affairs meetings and workshops.
• Draft and contribute to process documentation for both standard operating procedures and cross-unit process improvement initiatives.
• Serve as subject matter expert and tester for systems, including but not limited to Sequoia/Oracle HCM, GFS, AARF, and FASED initiative.

Job description

Stanford Engineering’s School of Engineering Faculty Affairs Office is seeking an Academic Affairs Administrator to support HR transactions for faculty, academic staff-teaching, postdocs and graduate students. You will handle data entry, reporting, and high-volume appointments, promotions, leaves, and payments.

The role requires detail orientation, data-savvy collaboration, and proficiency with Smartsheet and Google Workspace.