HR & Executive Operations Specialist

SOUTHERN AVENUE CHARTER ELEMENTARY SCHOOL OF ACADEMIC EXCELL; Memphis (TN); On-site; USD 45,000 - 55,000; Full time

Job summary

SOUTHERN AVENUE CHARTER ELEMENTARY SCHOOL OF ACADEMIC EXCELL seeks an HR & Executive Operations Specialist to partner with the CHRO and run a high-functioning HR department in a dynamic charter school environment.

You will coordinate recruiting, onboarding, benefits administration, HR reporting, payroll support, and executive assistance onsite in Memphis, TN, ensuring confidentiality, accuracy, and professional communication at all times.

Qualifications

• 2–4 years in HR, office management, or combined HR/administrative support.
• Charter school or education environment experience a plus.
• Familiarity with HRIS systems and payroll processes is desirable.

Responsibilities

• Partner daily with CHRO to map priorities, action items, and deadlines.
• Coordinate recruiting: post roles, manage applicant flow, screenings, interviews, offers.
• Oversee onboarding and benefits administration; ensure documentation compliance.
• Generate HR reports and track KPIs; assist data analysis in Paycom.
• Support payroll processes and ensure accuracy in payroll runs.
• Manage employee files and confidential documentation.
• Draft communications and assist executive scheduling.

Skills

Strong organizational skills

Excellent written and verbal

Confidential information handling

Professional polish

Education

Bachelor's degree in HR / Business Admin

HR certification preferred (PHR/SHRM-CP)

Tools

Paycom

Microsoft Office

ChatGPT / AI tools

Job description

Job Details

Job Location: Memphis, TN 38132

Job Category: Human ResourcesHR & Executive Operations Specialist

Location: Memphis, TN

Salary: $45,000–$55,000/year (commensurate with experience)

Status: Full-time, Onsite

About Us

We are an innovative charter school with a mission to provide exceptional education and a thriving workplace. We’re looking for a smart, proactive, and resourceful HR & Executive Operations Specialist to partner directly with our Chief Human Resources Officer (CHRO) in running a high-functioning, people-focused HR department.

If you enjoy variety, love being the right-hand to a senior leader, and have a knack for keeping things organized and moving forward, this role is for you.

What You’ll Do

• Daily partnership with CHRO: Start each day mapping priorities, action items, and deadlines.
• Recruiting coordination: Post roles, manage applicant flow, conduct initial screenings, schedule and sometimes lead interviews, and prepare offer letters.
• Onboarding & benefits administration: Facilitate new hire sessions, enroll employees in benefits, and ensure compliance with all required documentation.
• HR reporting & metrics: Generate reports in Paycom, track HR KPIs, and assist with data analysis.
• Payroll support: Review payroll runs in Paycom for accuracy, assist with corrections, and ensure compliance with all payroll processes.
• Document management: Maintain accurate and confidential employee files, track contracts, and manage sensitive correspondence.
• Communications: Draft letters, memos, and announcements — often using AI (Artificial Intelligence) tools to speed up and refine messaging.
• Executive support: Screen visitors, help manage scheduling, and proactively identify needs before they arise.

Why You’ll Love Working Here

• You’ll work side-by-side with the CHRO and gain exposure to both strategic and operational HR work.
• You’ll have variety in your day — from hiring the right people to improving processes that keep our team running smoothly.
• You’ll be part of a mission-driven school making a real impact.
• Business casual environment with an emphasis on professional polish.

Qualifications

What We’re Looking For:

Education

Bachelor’s degree in Human Resources, Business Administration, or related field required.

HR certification (PHR, SHRM-CP, or higher) preferred — or a demonstrated commitment to earning one.

Experience

• 2–4 years in HR, office management, or a combined HR/administrative support role.
• Charter school or education environment experience a plus, not required.

Skills

• Strong organizational skills and exceptional attention to detail.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills, with professional polish.

Tech Comfort

• Familiarity with HRIS systems (Paycom experience preferred), Microsoft Office, and emerging AI (Artificial Intelligence) tools like ChatGPT.

Presence & Demeanor

• Professional, approachable, and confident when interacting with leadership, employees, and visitors.

Personality

• Proactive, solutions-oriented, calm under pressure, and positive in all interactions.