Human Resources Associate

HR Jobs; Memphis (TN); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

HR Jobs in Memphis, TN is seeking a Human Resources Associate to manage day-to-day HR operations from recruitment through onboarding and employee relations.

You will handle postings onIndeed and other platforms, coordinate interviews with school leadership, and maintain comprehensive HR records while ensuring a responsive candidate experience.

Qualifications

• Bachelor’s degree in a HR-related field is preferred and 3+ years of HR experience is expected.
• Strong recruiting, onboarding, and employee relations experience are required.
• Experience managing job postings and coordinating interviews is highly desirable.
• Excellent written and verbal communication and meticulous record-keeping are essential.

Responsibilities

• Oversee core HR operations from recruitment to onboarding and employee relations.
• Manage personnel records, performance management, policy administration, and compliance.
• Support employee investigations and maintain confidential disciplinary documentation.
• Administer open-position workflow from approval to onboarding; post roles on Indeed and other platforms.
• Coordinate interviews with school leadership and ensure timely communications with candidates.
• Prepare offer documents and maintain candidate data and records for audits.

Skills

Recruiting

Interview coordination

Employee relations

Onboarding

HR documentation

Communication

Organization

Confidentiality

Education

Bachelor’s degree in Human Resources or related field

HR certification (SHRM-CP or PHR)

Tools

Indeed

Job description

Memphis, TN (onsite) Human Resources Associate role focused on day-to-day HR operations, from hiring through onboarding and employee relations.

• Oversee core human resources operations, including recruitment, job postings, candidate coordination, hiring, onboarding, and employee relations
• Manage personnel records and performance management, including policy administration and HR compliance
• Support employee investigations as needed and maintain confidential disciplinary documentation
• Administer open-position workflow from approved hiring need through selection and onboarding
• Create, post, and maintain approved job openings on Indeed and other recruiting platforms
• Update job descriptions and job postings in partnership with school leadership
• Monitor applications and applicant pipelines for active positions
• Review applications and resumes based on established qualifications
• Communicate with candidates throughout the hiring process and ensure a responsive, organized candidate experience
• Schedule and coordinate interviews between candidates and school leadership; send interview invitations, confirmations, reminders, and follow-up communications
• Ensure leadership receives resumes and candidate information prior to interviews
• Maintain organized records of applicants, interviews, candidate status, and hiring decisions
• Coordinate references, background checks, and required employment screenings
• Prepare offer documentation and employment agreements as directed by leadership
• Maintain a pipeline of potential candidates for recurring and anticipated staffing needs
• Coordinate onboarding for new employees, including new hire paperwork completion that is accurate and timely
• Coordinate employee orientation and introductions to school policies, expectations, systems, and culture
• Ensure required credentials, certifications, background checks, and employment documents are collected and maintained
• Maintain standardized onboarding checklists, processes, and transition support with school leadership
• Serve as an accessible HR resource; respond to employee concerns and HR-related questions
• Support leadership with workplace concerns including employee conflicts, attendance concerns, conduct issues, and other personnel matters
• Maintain clear and confidential documentation for employee relations matters and help ensure consistent handling aligned to school policies
• Coordinate employee performance management processes and support supervisors with documentation of performance concerns
• Prepare HR documents such as written warnings, corrective action, and performance improvement plans; support progressive discipline
• Track follow-up dates and required performance actions; maintain records of coaching, corrective action, and performance improvement activity
• Support employee evaluation processes established by school leadership
• Maintain complete, accurate, confidential, organized employee personnel files and track employment status changes
• Track required employment documents, credentials, licenses, certifications, background checks, and acknowledgments
• Maintain standardized HR forms, templates, checklists, documentation, and keep personnel files audit ready
• Support compliance with applicable employment laws, regulations, school policies, and charter school requirements
• Maintain required employment eligibility documentation and an HR compliance calendar to meet recurring deadlines
• Assist leadership with developing, reviewing, and updating employee policies and procedures; help maintain the employee handbook
• Communicate HR policy and procedure updates to employees, including completion of required policy acknowledgments
• Help supervisors consistently administer school HR policies and recommend improvements to HR procedures as the organization grows
• Coordinate HR processes for resignations, terminations, and other separations; assist with exit interviews when appropriate
• Maintain separation documentation and coordinate with other departments regarding property, credentials, and system access during departures
• Maintain a standardized employee departure checklist
• Support a mission-aligned workplace culture and assist with employee recognition, engagement, and retention initiatives
• Identify recurring employee concerns and organizational trends; support initiatives to strengthen morale, accountability, retention, and organizational effectiveness
• Maintain accurate HR information within applicable school systems
• Create standardized HR workflows, processes, checklists, templates, tracking systems, and recurring calendars; identify opportunities to simplify and automate administrative processes
• Maintain organized and secure digital personnel records
• Prepare HR reports and workforce information requested by school leadership
• Continuously evaluate HR processes and recommend improvements

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Organizational Leadership, Education Administration, or a related field preferred
• 3+ years of human resources or people operations experience preferred
• Demonstrated experience with recruiting, applicant coordination, employee relations, onboarding, personnel documentation, performance management, or HR compliance
• Experience managing job postings and coordinating interviews strongly preferred
• Strong written and verbal communication skills
• Exceptional organization and attention to detail
• Ability to manage confidential and sensitive employee information with discretion
• Strong interpersonal skills and ability to work effectively with employees at all levels
• Ability to manage multiple priorities, open positions, and deadlines simultaneously
• Strong judgment and problem-solving skills
• Comfort using technology, recruiting platforms, and HR systems
• Ability to work independently while partnering closely with school leadership

Technologies

• Indeed

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Preferred qualifications

• Experience within a school, charter school, education organization, nonprofit, government agency, or similarly regulated environment
• Experience using Indeed or other recruiting platforms
• Experience managing employee relations matters and workplace investigations
• Experience with performance improvement plans and progressive discipline
• Experience developing HR policies, procedures, or employee handbooks
• Knowledge of Tennessee employment requirements
• Familiarity with educator licensure, credentialing, or school personnel compliance
• SHRM-CP, PHR, or another recognized HR certification is preferred but not required