HR Executive Assistant to Leaders | Calendar & Projects

Loenbro; Westminster (MD); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

401(k) with company match

PTO & holidays

Life & disability insurance

Professional development

Job summary

The Executive Assistant to the Human Resources leadership team at Loenbro, LLC provides high-level administrative and operational support. You will manage complex calendars, coordinate meetings across time zones, prepare materials, and maintain confidential HR information with discretion.

You will partner with Talent Acquisition and Learning & Development leaders, drive efficient processes, track deliverables, and support special HR initiatives in a fast-paced, safety-conscious environment.

Qualifications

• 5+ years supporting senior leaders or executives.
• Ability to manage complex calendars across multiple time zones.
• Strong written and verbal communications.
• Demonstrated experience taking detailed meeting minutes.
• High level of discretion with confidential information.
• Advanced proficiency in Microsoft Office and collaboration tools.

Responsibilities

• Provide comprehensive administrative support to HR leadership, including Talent Acquisition and Learning & Development leaders.
• Manage and prioritize complex calendars, scheduling across time zones.
• Coordinate and prepare materials for meetings, including agendas and reports.
• Take accurate meeting minutes and track action items and ownership.
• Assist with travel planning and expense processes.
• Maintain confidentiality of sensitive information and coordinate stakeholder communications.
• Support HR deliverables, deadlines, and special projects.

Skills

Calendar management

Executive support

Communication

Minute taking

Discretion

MS Office

Project coordination

HR support

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

The Executive Assistant to the Human Resources leadership team at Loenbro, LLC provides high-level administrative and operational support. You will manage complex calendars, coordinate meetings across time zones, prepare materials, and maintain confidential HR information with discretion.

You will partner with Talent Acquisition and Learning & Development leaders, drive efficient processes, track deliverables, and support special HR initiatives in a fast-paced, safety-conscious environment.