Executive Assistant

Loenbro; Westminster (MD); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

401(k) with company match

PTO & holidays

Life & disability insurance

Professional development

Job summary

The Executive Assistant to the Human Resources leadership team at Loenbro, LLC provides high-level administrative and operational support. You will manage complex calendars, coordinate meetings across time zones, prepare materials, and maintain confidential HR information with discretion.

You will partner with Talent Acquisition and Learning & Development leaders, drive efficient processes, track deliverables, and support special HR initiatives in a fast-paced, safety-conscious environment.

Qualifications

• 5+ years supporting senior leaders or executives.
• Ability to manage complex calendars across multiple time zones.
• Strong written and verbal communications.
• Demonstrated experience taking detailed meeting minutes.
• High level of discretion with confidential information.
• Advanced proficiency in Microsoft Office and collaboration tools.

Responsibilities

• Provide comprehensive administrative support to HR leadership, including Talent Acquisition and Learning & Development leaders.
• Manage and prioritize complex calendars, scheduling across time zones.
• Coordinate and prepare materials for meetings, including agendas and reports.
• Take accurate meeting minutes and track action items and ownership.
• Assist with travel planning and expense processes.
• Maintain confidentiality of sensitive information and coordinate stakeholder communications.
• Support HR deliverables, deadlines, and special projects.

Skills

Calendar management

Executive support

Communication

Minute taking

Discretion

MS Office

Project coordination

HR support

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Job Title: Executive Assistant (Human Resources)

Company: Loenbro, LLC

Business Unit/Department: Human Resources

Location: Westminster, CO

Reports to: Chief Human Resource Officer

Employment Type: Full-Time

FLSA Classification: Exempt

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

Job Summary

The Executive Assistant will provide high-level administrative and operational support to the Human Resources Leadership Team, including leaders across Human Resources, Talent Acquisition, and Learning & Development. This role is responsible for managing complex calendars, coordinating meetings and communications, and ensuring seamless day-to-day operations for the HR function.The Executive Assistant will serve as a key liaison between leadership, internal stakeholders, and external partners, maintaining confidentiality while prioritizing competing demands. Success in this role requires strong organization, attention to detail, and the ability to anticipate needs, streamline processes, and support strategic HR initiatives.

Essential Job Responsibilities

• Provide comprehensive administrative support to HR Leadership, including Talent Acquisition and Learning & Development leaders.
• Manage and prioritize complex calendars, scheduling meetings, interviews, and executive-level discussions across multiple stakeholders and time zones.
• Coordinate and prepare materials for meetings, including agendas, reports, presentations, and follow-up action items.
• Take accurate and concise meeting minutes, capturing key decisions, action items, and ownership to ensure clear follow-through.
• Assist with travel planning as needed.
• Serve as a central point of contact between HR leadership and internal/external stakeholders, ensuring timely and professional communication.
• Maintain strict confidentiality of sensitive employee, business, and organizational information.
• Track and manage key HR deliverables, deadlines, and projects to ensure alignment and execution.
• Prepare and process expense reports, purchase requests, and vendor coordination as needed.
• Organize and maintain digital files, reports, and documentation for easy access and compliance.
• Identify opportunities to streamline administrative processes and improve operational efficiency within the HR function.
• Support special projects, reporting, and ad hoc requests from HR leadership.

Key Qualifications

• 5+ years of experience supporting senior leaders or executives, preferably within Human Resources or a related function.
• Proven ability to manage complex calendars, coordinate across multiple stakeholders, and prioritize competing demands in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to draft clear, professional communications on behalf of leadership.
• Demonstrated experience taking detailed meeting minutes and translating discussions into actionable follow-ups.
• High level of discretion and ability to handle confidential and sensitive information with professionalism.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with collaboration tools (e.g., Teams, SharePoint).
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to anticipate needs, think proactively, and solve problems with minimal direction.
• Experience supporting HR functions such as Talent Acquisition, onboarding, or Learning & Development is preferred.
• Strong project coordination skills, with the ability to track deadlines, manage multiple priorities, and ensure timely execution.
• Professional presence with the ability to interact effectively with senior leaders and cross-functional teams.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

• Indoor office setting with controlled
• Potential visits to outdoor industrial sites with exposure to weather
• Potential exposure to noise, dust, chemicals, or other environmental
• Travel requirements: TBD

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro’s Environmental Health and Safety (EH&S) policies.

Benefits

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.

Guided byCore Values (LEAD), grounded in grit and a commitment to excellence , Loenbro betters our families, customers, and local communities. If you’re ready to be part of a company that LEADS by:

• Living with Integrity
• Exceeding Expectations
• Acting with Urgency
• Delivering Excellence

Colorado Pay Range

$60,000—$80,000 USD