Finance Executive Assistant to CFO

Loenbro; Westminster (MD); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company 
%

PTO and holiday pay

Life and disability insurance

Professional development and training

Employee assistance program (EAP)

Job summary

Loenbro is seeking an Executive Assistant in the Finance function to provide high-level administrative support to the CFO and Finance Leadership. The role manages complex calendars, coordinates meetings, and ensures seamless day-to-day operations across the finance team.

The ideal candidate has 5+ years supporting senior leaders, excellent written and verbal communication, discretion with confidential information, and proficiency in Microsoft Office and collaboration tools.

Qualifications

• 5+ years supporting senior leaders, preferably in Finance.
• Experience managing complex calendars across multiple stakeholders and time zones.
• Excellent written and verbal communication.
• Detail-oriented with ability to take thorough meeting minutes.
• Discretion handling confidential information.
• Proficient in MS Office and collaboration tools (Teams, SharePoint).
• Experience supporting CFO/Accounting/FP&A is a plus.
• Strong organization and proactive problem-solving.

Responsibilities

• Provide high-level administrative support to Finance leadership.
• Manage complex calendars and coordinate meetings with multiple stakeholders.
• Prepare materials for meetings, agendas, reports, and follow-up items.
• Take accurate meeting minutes and track action items.
• Assist with travel planning as needed.
• Serve as liaison between leadership and internal/external partners.
• Maintain confidentiality of sensitive information.
• Track Finance deliverables and deadlines for alignment.
• Process expense reports and vendor coordination.
• Organize digital files and documentation for easy access.
• Identify process improvements to boost efficiency.
• Support special projects and ad hoc requests from Finance leadership.

Skills

5+ years experience

Calendar management

Executive support

Written & verbal communication

Discretion with confidential info

MS Office & collaboration tools

Travel planning

Meeting minutes

Cross-functional liaison

Finance function exposure

Tools

Microsoft Office Suite

Teams

SharePoint

Job description

Loenbro is seeking an Executive Assistant in the Finance function to provide high-level administrative support to the CFO and Finance Leadership. The role manages complex calendars, coordinates meetings, and ensures seamless day-to-day operations across the finance team.

The ideal candidate has 5+ years supporting senior leaders, excellent written and verbal communication, discretion with confidential information, and proficiency in Microsoft Office and collaboration tools.