Senior HR Executive Assistant | Calendar & Ops Maestro

Loenbro; Denver (CO); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company

PTO and holiday pay

Life and disability insurance

Professional development and training

Employee assistance program (EAP)

Job summary

Loenbro in Westminster, CO is seeking an Executive Assistant (Human Resources) to provide high-level administrative and operational support to the HR Leadership Team, Talent Acquisition, and Learning & Development. You will manage complex calendars, coordinate meetings across time zones, and prepare materials for discussions, while maintaining confidentiality and professionalism.

The role requires 5+ years supporting senior leaders, strong communication, and keen organizational skills.

Qualifications

• 5+ years supporting senior leaders, preferably in HR or a related function.
• Excellent calendar management across multiple stakeholders and time zones.
• Strong written and verbal communication for leadership.
• Experience taking detailed meeting minutes with clear follow‑ups.
• High discretion handling confidential information.
• Advanced MS Office and collaboration tools proficiency.
• Experience supporting HR functions such as Talent Acquisition or Learning & Development is preferred.
• Strong organizational skills and attention to detail.
• Ability to anticipate needs and streamline processes.

Responsibilities

• Provide administrative support to HR Leadership, including Talent Acquisition and Learning & Development leaders.
• Manage and prioritize complex calendars, scheduling meetings and interviews across time zones.
• Coordinate and prepare materials for meetings, including agendas and reports.
• Take accurate meeting minutes and track action items with ownership.
• Assist with travel planning as needed.
• Serve as a central point of contact between HR leadership and stakeholders.
• Maintain confidentiality of sensitive information.
• Track HR deliverables and deadlines to ensure alignment and execution.
• Prepare and process expense reports and vendor coordination.
• Organize and maintain digital files and documentation for compliance.
• Identify opportunities to streamline administrative processes within HR.
• Support special HR projects and ad hoc requests.

Skills

Calendar management

Communication skills

Meeting minutes

Discretion

Travel coordination

Cross-functional collaboration

Project coordination

Executive support

HR support

Tools

Microsoft Office Suite

Outlook

Teams

SharePoint

Job description

Loenbro in Westminster, CO is seeking an Executive Assistant (Human Resources) to provide high-level administrative and operational support to the HR Leadership Team, Talent Acquisition, and Learning & Development. You will manage complex calendars, coordinate meetings across time zones, and prepare materials for discussions, while maintaining confidentiality and professionalism.

The role requires 5+ years supporting senior leaders, strong communication, and keen organizational skills.