Executive Assistant (Finance)

Loenbro

Westminster (MD)

On-site

USD 60,000 - 80,000

Full time

14 days+

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Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company  %

PTO and holiday pay

Life and disability insurance

Professional development and training

Employee assistance program (EAP)

Job summary

Loenbro is seeking an Executive Assistant in the Finance function to provide high-level administrative support to the CFO and Finance Leadership. The role manages complex calendars, coordinates meetings, and ensures seamless day-to-day operations across the finance team.

The ideal candidate has 5+ years supporting senior leaders, excellent written and verbal communication, discretion with confidential information, and proficiency in Microsoft Office and collaboration tools.

Qualifications

5+ years supporting senior leaders, preferably in Finance.
Experience managing complex calendars across multiple stakeholders and time zones.
Excellent written and verbal communication.
Detail-oriented with ability to take thorough meeting minutes.
Discretion handling confidential information.
Proficient in MS Office and collaboration tools (Teams, SharePoint).
Experience supporting CFO/Accounting/FP&A is a plus.
Strong organization and proactive problem-solving.

Responsibilities

Provide high-level administrative support to Finance leadership.
Manage complex calendars and coordinate meetings with multiple stakeholders.
Prepare materials for meetings, agendas, reports, and follow-up items.
Take accurate meeting minutes and track action items.
Assist with travel planning as needed.
Serve as liaison between leadership and internal/external partners.
Maintain confidentiality of sensitive information.
Track Finance deliverables and deadlines for alignment.
Process expense reports and vendor coordination.
Organize digital files and documentation for easy access.
Identify process improvements to boost efficiency.
Support special projects and ad hoc requests from Finance leadership.

Skills

5+ years experience

Calendar management

Executive support

Written & verbal communication

Discretion with confidential info

MS Office & collaboration tools

Travel planning

Meeting minutes

Cross-functional liaison

Finance function exposure

Tools

Microsoft Office Suite

Teams

SharePoint

Job description

Job Title: Executive Assistant (Finance)

Company: Loenbro, LLC

Business Unit/Department: Finance

Location: Westminster, CO

Reports to: Chief Financial Officer

Employment Type: Full-Time

FLSA Classification: Exempt

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

Job Summary

The Executive Assistant will provide high-level administrative and operational support to the Chief Financial Officer and the Finance Leadership Team. This role is responsible for managing complex calendars, coordinating meetings and communications, and ensuring seamless day-to-day operations for the Finance function.

The Executive Assistant will serve as a key liaison between leadership, internal stakeholders, and external partners, maintaining confidentiality while prioritizing competing demands. Success in this role requires strong organization, attention to detail, and the ability to anticipate needs, streamline processes, and support strategic Finance initiatives.

Essential Job Responsibilities

Provide comprehensive administrative support to Finance Leadership.
Manage and prioritize complex calendars, scheduling meetings, interviews, and executive-level discussions across multiple stakeholders and time zones.
Coordinate and prepare materials for meetings, including agendas, reports, presentations, and follow-up action items.
Take accurate and concise meeting minutes, capturing key decisions, action items, and ownership to ensure clear follow-through.
Assist with travel planning as needed.
Serve as a central point of contact between Finance leadership and internal/external stakeholders, ensuring timely and professional communication.
Maintain strict confidentiality of sensitive employee, business, and organizational information.
Track and manage key Finance deliverables, deadlines, and projects to ensure alignment and execution.
Prepare and process expense reports, purchase requests, and vendor coordination as needed.
Organize and maintain digital files, reports, and documentation for easy access and compliance.
Identify opportunities to streamline administrative processes and improve operational efficiency within the Finance function.
Support special projects, reporting, and ad hoc requests from Finance leadership.

Key Qualifications

5+ years of experience supporting senior leaders or executives, preferably within Finance or a related function.
Proven ability to manage complex calendars, coordinate across multiple stakeholders, and prioritize competing demands in a fast-paced environment.
Strong written and verbal communication skills, with the ability to draft clear, professional communications on behalf of leadership.
Demonstrated experience taking detailed meeting minutes and translating discussions into actionable follow-ups.
High level of discretion and ability to handle confidential and sensitive information with professionalism.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with collaboration tools (e.g., Teams, SharePoint).
Strong organizational skills with exceptional attention to detail and accuracy.
Ability to anticipate needs, think proactively, and solve problems with minimal direction.
Experience supporting Finance functions such as the office of the CFO, Accounting, or FP&A is preferred.
Strong project coordination skills, with the ability to track deadlines, manage multiple priorities, and ensure timely execution.
Professional presence with the ability to interact effectively with senior leaders and cross-functional teams.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Indoor office setting with controlled
Potential visits to outdoor industrial sites with exposure to weather
Potential exposure to noise, dust, chemicals, or other environmental
Travel requirements: TBD

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro’s Environmental Health and Safety (EH&S) policies.

Benefits

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

Medical, dental, and vision insurance
401(k) retirement plan with company match
Paid time off (PTO) and holiday pay
Life and disability insurance
Professional development and training opportunities
Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.

Guided by Core Values (LEAD), grounded in grit and a commitment to excellence , Loenbro betters our families, customers, and local communities. If you’re ready to be part of a company that LEADS by: