HR Coordonator/Ex.Admin

Direct Staffing Inc; Wilmington (DE); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading staffing agency is seeking an HR Coordinator / Executive Assistant in Wilmington, DE, for a 6+ month contract. The role involves supporting recruitment processes, managing project tasks, and liaising with hiring managers and candidates. Essential skills include knowledge of recruitment procedures and strong communication abilities. Candidates should have a High School Diploma and experience in recruitment administration. This position offers a dynamic work environment with ongoing collaboration across teams.

Responsibilities

• Support end-to-end project management of recruitment assignments.
• Ensure service delivery meets quality and time needs.
• Deploy global policies at a local level.
• Maintain security and privacy of company's data.
• Manage recruitment campaigns effectively.
• Provide critical support to hiring managers and candidates.
• Engage with recruitment companies and candidates efficiently.
• Manage administrative tasks related to recruitment.

Skills

Knowledge of recruitment policies and procedures

Strong people skills

Experience with procurement standards

Track record of recruitment delivery

Teamwork experience

Established networks in recruitment

Experience as Executive Assistant

Education

High School Diploma or equivalent

Job description

Currently seeking a HR Coordinator / Executive Assistant in Wilmington, DEfor one of our top Life Science clients for a 6+ month contract role. Kelly is a full service workforce solutions provider to 98% of the Fortune 100™ companies. We provide employment to more than 700,000 people annually and we deal with some of the largest and best companies both nationally and locally.

Job Description

As anHR Coordinator / Ex. Assistant you will:

Support all aspects of recruitment co-ordination and administration as well as telephone and e-mail liaison with candidates, hiring manager EAs and other external stakeholders and suppliers where appropriate. Accountable for supporting the recruitment processes for service delivery in one of the three Large Volume Countries (US, UK or SE).

Responsibilities

• Support the end to end project management of recruitment assignments and core recruitment administration and co‑ordination.
• Ensures that service delivery in support of recruitment in Bands A – D (or their equivalent) is suitable for the business and meets needs both in terms of quality and time.
• Supports the deployment of global policies at a local level.
• Ensures policies are in place to maintain the security and privacy of the company’s data.
• Fulfils all Resourcing and recruitment process requirements in managing and administering any recruitment campaigns.
• Provides critical support to hiring managers and candidates through:
  • The assembly and distribution of biographical information on interviewees.
  • Room booking, video conferencing and liaising with hiring managers EA’s on availability.
  • The compilation of candidate interview packs including an outline interview guide.
• Day to day liaison and engagement with recruitment companies, external candidates and hiring managers to establish and determine interview availability and other key data points to ensure that the recruitment process moves along efficiently.
• Management of associated administrative tasks e.g. purchase orders, expenses management etc.
• Support accurate collection of information and proper use of the systems that will be deployed throughout HR to support the recruitment processes.

Skills

Essential

• Knowledge of policies, process and procedures pertaining to recruitment (including relevant labor and country – e.g. immigration - laws)
• Well developed people skills and ability to engage, communicate and work across local Resourcing team, local/regional HRDs, major stakeholders and other internal clients
• Experience in working with 3rd party providers to required procurement and policy standards
• A strong track record of recruitment delivery as a recruitment administrator / practitioner either from an internal recruitment function or agency background.

Desirable

• Experience in working effectively in a team
• Established networks within local recruitment community
• Experience of working with and delivering activity in a similar Centre of Excellence model
• Experience of operating as an Executive Assistant / Personal Assistant

Qualifications

High School Diploma or equivalent

Additional Information