HR Coordinator: Onboarding, Records & Benefits

ADP, Inc.; Seattle (WA); On-site; USD 3,312,000 - 4,025,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) Retirement Plan

Paid Time Off

Public Transportation (ORCA)

Employee Assistance Program

Internal Hiring and Advancement

Job summary

ADP, Inc. in Seattle, WA is seeking an HR Coordinator to provide administrative support across the employee lifecycle, including onboarding, personnel file maintenance, benefits processing, and timely communications.

The role ensures HR processes are organized, confidential, and aligned with compliance responsibilities. The successful candidate will manage onboarding steps, new hire paperwork, I-9/E-Verify tasks, and HR data entry while supporting recruitment coordination and learning management

Qualifications

• High school diploma or equivalent required; associate or bachelor's preferred.
• Typically 1–3 years in admin, HR, or office coordination; onboarding/recruitment coordination experience preferred.
• HR certification preferred or ability to obtain HR-related certification within one year of hire.

Responsibilities

• Coordinate onboarding tasks, including ADP onboarding steps and sending confirmations.
• Process new hire and employee status paperwork with accurate routing and submission.
• Support I-9 Section 2, E-Verify cases, and maintain related documentation.
• Maintain accurate personnel, financial, medical, and digital files while protecting confidentiality.
• Coordinate IT onboarding and ORCA card registration, staff ID badges, and orientation materials.
• Respond to routine HR inquiries and escalate complex matters to HR leadership.
• Assist recruitment administration: screen resumes, schedule interviews, check references, maintain applicant records.
• Administer ADP learning tasks: assign trainings, reminders, and track completions.
• Prepare routine HR reports and support team projects and communications.

Skills

Communication

Time management

Detail-oriented

Organization

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Microsoft 365

Outlook

Teams

Word

Excel

ADP HRIS

Job description

ADP, Inc. in Seattle, WA is seeking an HR Coordinator to provide administrative support across the employee lifecycle, including onboarding, personnel file maintenance, benefits processing, and timely communications.

The role ensures HR processes are organized, confidential, and aligned with compliance responsibilities. The successful candidate will manage onboarding steps, new hire paperwork, I-9/E-Verify tasks, and HR data entry while supporting recruitment coordination and learning management