HR Coordinator: Onboarding, Compliance & Records

ADP, Inc.; Lake Charles (LA); On-site; USD 42,000 - 54,000; Full time

Job summary

Citadel Aviation, LLC is seeking an HR Coordinator in Lake Charles, LA to provide day-to-day HR admin support, including badging, I-9 processing, onboarding, and records management. The role collaborates with hiring managers, Security/Badging, Finance, Payroll, and staffing vendors to ensure compliant staffing.

The position requires handling confidential information with discretion, strong organizational skills, and accurate record-keeping.

Qualifications

• High school diploma or equivalent (GED).
• Working knowledge of Form I-9 and E-Verify and of confidentiality practices.
• Proficient with Microsoft Office and SharePoint; able to handle confidential information with discretion.
• Strong organizational skills with the ability to manage multiple deadlines.

Responsibilities

• Badging, I-9, and onboarding administration with accuracy and timeliness.
• Coordinate on-site events, catering, and vendor support for employee activities.
• Maintain secured personnel records and support audits and regulatory inquiries.
• Process HR transactions, applicant processing, and travel arrangements.
• Administer contract labor and monitor department budget and expenditures.
• Maintain HR SharePoint site and job description library; ensure confidentiality.

Skills

Strong organizational skills

Attention to detail

Clear written and verbal communication

Proficient in English

Discretion with confidential info

Education

Associate or Bachelor’s in HR / Business Admin

Tools

Microsoft Office

SharePoint

Job description

Citadel Aviation, LLC is seeking an HR Coordinator in Lake Charles, LA to provide day-to-day HR admin support, including badging, I-9 processing, onboarding, and records management. The role collaborates with hiring managers, Security/Badging, Finance, Payroll, and staffing vendors to ensure compliant staffing.

The position requires handling confidential information with discretion, strong organizational skills, and accurate record-keeping.