HR Onboarding & Compliance Coordinator

Citadel Completions; Lake Charles (LA); On-site; USD 42,000 - 52,000; Full time

Job summary

Citadel Aviation, LLC is seeking a detail-oriented Human Resources Coordinator to handle day-to-day HR admin, badging, I-9, onboarding, and records management for a busy aviation operations environment in Lake Charles, LA. You will support travel, vendor coordination, and policy documentation while safeguarding confidential information and ensuring audit-ready files and timely processes.

The role reports to the Manager of Human Resources and collaborates with Security, Payroll, Finance, and

Qualifications

• High school diploma or GED.
• Working knowledge of Form I-9 and E-Verify requirements and confidentiality practices.
• Proficient with Microsoft Office and SharePoint.
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Strong organizational skills and attention to detail, with the ability to manage multiple deadlines.
• Clear written and verbal communication with employees, managers, candidates, and vendors at all levels.
• Proficient in oral and written English.
• Holds a current, valid driver’s license.
• Authorized to work in the United States.

Responsibilities

• Badging, I-9, & Onboarding: process badge apps, renewals, deactivations; coordinate fingerprinting and background checks; maintain badge records.
• Employee Engagement & On-Site Events: coordinate logistics for events; liaison for catering and facilities; support internal comms.
• Records, File Audits, & Compliance: maintain personnel files; conduct audits; assist audits/regulatory inquiries.
• HR Transactions & Applicant Processing: process transactions; manage ATS; schedule interviews; arrange travel.
• Contract Labor & Budget Administration: administer contract labor; track timesheets; reconcile budgets.
• Documentation & Communication: maintain HR SharePoint; update policies; ensure confidentiality.

Skills

Strong organizational skills

Attention to detail

Discretion with confidential info

Excellent written and verbal comms

Ability to manage multiple deadlines

Education

High school diploma or GED

Associate’s or bachelor’s degree in HR/Business

Tools

Microsoft Office

SharePoint

Job description

Citadel Aviation, LLC is seeking a detail-oriented Human Resources Coordinator to handle day-to-day HR admin, badging, I-9, onboarding, and records management for a busy aviation operations environment in Lake Charles, LA. You will support travel, vendor coordination, and policy documentation while safeguarding confidential information and ensuring audit-ready files and timely processes.

The role reports to the Manager of Human Resources and collaborates with Security, Payroll, Finance, and